Virtual EA

ERS offers competitive benefits to enhance the lives of its members. ERS is open for business five days a week, 8:00 am to 5:00 pm, to meet customers where they need us: in person, on the phone, in their communities, and online. ERS currently offers opportunities that include flexible work schedules.

ERS is seeking an Executive Assistant to perform highly complex (senior-level) professional assistance work for Benefits Communications leadership and staff. Work involves coordinating and overseeing high-level administrative operations and projects for the division. Maintains a high level of discretion working with confidential employee and member information.

Invoice payment approvals and reconciliation

Assistance with annual budget planning

Carries out administrative duties for various division-wide initiatives

Serves as Travel Administrator for the division; processes travel arrangements for division staff, reviews travel expenses for eligibility and helps with their submission, and manages division use of travel software

Prepares administrative communications, as needed

Acts as liaison to Operations Support and, as needed, Information Systems divisions, ensuring equipment is functional, and safety and security measures are in place

Carries out administrative duties for personnel-related tasks

Enters personnel-related actions, and requests to post vacant positions and recommendations to hire in budgeting software to ensure items pass budget check

Coordinates the movement of people and equipment to new office space configurations

Carries out administrative duties for division leadership and staff:

Serves as division records retention coordinator, maintaining files and records in SharePoint, Teams and, as needed, other platforms in compliance with records retention policies

Maintains and tracks contract files, policy documents and Legal Services Requests for the division

Prepares documents in DocuSign to route for approvals

Supports administration of the division’s core functions of member and employee communications:

Serves as the division’s representative on ERS’s internal employee engagement committee

Assists with coordination of internal and external events, including scheduling agency leadership and other participants, booking venues and assisting with outreach to speakers and exhibitors

May work with division staff to compile and track metrics, including survey results, analytics and other data for charts, graphs and tables. May help prepare data reports and presentations

Serves as the division point of contact for Open Records Requests.

May train staff on division or enterprise resources, platforms, policies and procedures.

Complies with all applicable agency policies and procedures, including safety and standards ofconduct.

Graduation from an accredited four-year college or university with a degree in business administration or a related field. Two (2) years of experience providing administrative support to a high-level manager and/or group. Coordinating and implementing routine and non-routine administrative projects

Handling information of a confidential nature

Researching and extracting data using a computer

Using M365 and MS Office products such as Word, Excel and/or Teams

Two (2) years of experience supporting budget, purchasing, travel, and/or other financial administrative functions

Two (2) years of experience proofreading,reviewing, or editing documents for accuracy and completeness

Prefer experience with the following programs, systems and apps, within the last five years:

Microsoft SharePoint and Microsoft Teams

Prefer experience with Adobe Pro

Prefer experience with SAP Concur Travel Expense System

Prefer experience with CAPPS Financials

In accordance with state law, authorization for telework may not be awarded to an employee as a condition of hiring. As an agency process, new employees complete a 30 day fully onsite period before evaluation for a telework agreement. This position may require access to privileged, confidential, or sensitive data. For more information about this policy inquiries can be made to View email address on click.appcast.io, Reservists or Guardsmen with experience in the Military Occupational Specialty ( along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply.