Virtual EA

We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America's Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. The Executive Assistant plays a critical role in supporting the day-to-day administrative and coordination needs of the Head of Freedom Source. The role will primarily focus on executive support, calendar and meeting coordination, travel planning, event logistics, presentation preparation, and departmental organization.
The successful candidate will work closely with leadership and cross-functional teams across the organization to help ensure priorities stay organized, meetings and events run smoothly, and administrative operations are executed efficiently and professionally.
While the primary focus of the role is administrative support, there will also be opportunities over time to take on additional coordination responsibilities and support departmental initiatives as needed. There will also be exposure to strategic business concepts, financial concepts and executive decision-making.
This role is based on-site in our Boston or New York office four days a week with 1 remote day optional. Executive & Administrative Support

Provide day-to-day administrative support to the Head of Freedom Source.
Coordinate travel arrangements, itineraries, expense reports, and related logistics.
Prepare, format, and proofread presentations, reports, meeting materials, and communications.
Handle sensitive and confidential information with professionalism and discretion.
Prepare agendas, capture meeting notes, track action items, and distribute follow-up materials.
Support logistics for department meetings and events, including room coordination, materials preparation, catering, and on-site support when needed.
Coordinate with internal administrative teams and business partners to ensure seamless execution of meetings and events.
Help ensure consistency and accuracy across departmental communications and materials.
This role supports senior leadership in a dynamic environment where priorities may shift frequently.
Occasional early mornings, evenings, or event support outside standard business hours may be required based on business needs.
Growth Opportunity
5+ years of experience in an executive assistant, senior administrative, or administrative management role.

• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel.
• Ability to work independently, prioritize effectively, and anticipate administrative needs.
• Professionalism and discretion in handling confidential information.
• Bachelor's degree preferred; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.