Virtual EA

About the Role The Americas Institutional Group is seeking an Executive Assistant to support the Head of the Chicago Office, the Associate Director of AIG, and other managers. This role provides dedicated assistance to the client team, works closely with other assistants in the group, and reports directly to the Office Administrator for the Chicago Office. The position is based in Chicago, Illinois, and requires self‑motivation and collaboration in a small office environment.

Maintain contact information and meeting activity in Salesforce

Prepare meeting materials and distribute them to participants

Coordinate travel arrangements with the travel agency, including transportation and hotel bookings

Support a variety of department and team projects

Process expense reimbursements in Workday

Cover email diligently for the office

Perform ad hoc administrative tasks within the Chicago office

Qualifications Undergraduate degree

3‑5 years of administrative experience

Attention to detail and proficiency with Microsoft Outlook, Excel, and Word

The total compensation package may include a discretionary corporate bonus and/or incentives, if eligible. Benefits Retirement plan

Health and wellbeing, dental, vision, and pharmacy coverage

Health savings account and flexible spending accounts

Employee assistance program

Life and disability insurance

Tuition/CFA reimbursement

Paid time off, including leave of absence, paid holidays, volunteer time, sick and vacation time

Flexible work schedule: employees work from the office four days a week with one day of remote work

We provide equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability, medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information, or any other characteristic protected by law. Candidates with disabilities who require accommodation during the application process may contact View email address on click.appcast.io.