FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

Full time

Remote

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

As an Administrative Assistant, you will be responsible for data entry, document management, record updates, quality reviews, and status tracking.

We are looking for an Administrative Assistant to support a multi-site business assessment project. This role partners remotely with field personnel and project stakeholders to accurately capture, organize, maintain, and reconcile project information across multiple locations. The Administrative Assistant is responsible for real-time data entry, document management, record updates, quality reviews, and status tracking to ensure project information remains accurate, complete, and organized. This is a highly administrative role focused on coordination, documentation, and data management. This position will be short term contract and remote.

Participate in scheduled video calls and meetings with field personnel and project stakeholders

Capture and document information in project tracking spreadsheets and databases in real time

Update and maintain organizational records, files, reports, and tracking documents

Track project progress and maintain status updates for leadership and stakeholders

Maintain consistent documentation standards and data quality across all project records

Assist with administrative reporting, record retention, and document organization activities

Communicate project updates, scheduling conflicts, and potential issues to the Project Lead

Support other administrative and clerical activities as needed throughout the project lifecycle

High school diploma or equivalent

Minimum 1-2 years of experience in an administrative assistant, office support, data entry, project coordination, or similar administrative role

Strong data entry, recordkeeping, and document management skills

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams

Strong attention to detail and commitment to data accuracy

Strong active listening and note-taking abilities

Ability to work independently in a remote environment while maintaining productivity and accuracy

Reliable internet connection and professional remote work environment

Associate’s or Bachelor’s degree preferred

Experience supporting project teams or coordinating administrative activities across multiple locations

Prior experience with spreadsheet management, reporting, or data reconciliation activities

Familiarity with document control, records management, or business process documentation

Experience working in a remote or hybrid work environment

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

$27 per hour

Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access.