Temp EA

Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level professional support to professionals in a fast-paced environment in our Los Angeles office. The role will support a range of professionals from our Investment Operations team and other groups at the firm by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day-to-day operations. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.

Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution

Travel & Expenses

Coordinate all aspects of domestic and international travel (air, ground, and lodging); Maintain current passports and necessary visas

Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights

Organize and create cash and AMEX expense reports using Ares’s expense system, Concur

Answer phones, screen calls, and take messages as appropriate

Maintain documents, records, reports in a discreet and confidential manner

Register professionals for conferences and networking events in a timely manner

Provide back-up support to other administrative team members in Collaboration Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc.

Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary

Miscellaneous projects and support leverage for professionals as needed, including event management

Bachelor’s degree or equivalent work experience required

Experience Required: 5 - 7 years of experience in an administrative role, preferably in financial services; Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT

Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment

Excellent writing and communication skills are required

Strong phone etiquette

Highly responsive and able work on evenings and weekends when needed to support business needs

Total compensation may also include a discretionary performance-based bonus.

$Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

Applications will be accepted on an ongoing basis until the search is no longer active.

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