Administrative Professional (part-time or full-time)

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Administrative Asst II

Administrative Asst II

Shift: Day

Additional Shift:

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Full Time/Part Time: Full time

Facility Location:

Under the supervision of the Radiation Registration Branch Manager, provides administrative and semi-technical support for the Medical and Industrial X-ray and Laser registration programs. Enters and updates information into the Versa database system. Identifies and solicits unregistered facilities. Answers phones and emails and responds to inquiries verbally and in writing, providing information concerning radiation rules, regulations, policies, and application procedures. Uses Excel, Microsoft Word, SharePoint, Outlook, Adobe, and other software programs. Participates as a member of various project teams, including radiological emergency response and continuity of operations. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

40% Provides administrative and semi-technical support for the Medical and Industrial X-ray and Laser programs. Reviews incoming actions for assignments and logs in new, renewal, and amendment registration actions into the Versa database. Scans and uploads documents into the program’s SharePoint to the appropriate reviewer work folders using correct naming conventions. Works in a digital environment utilizing various programs. Uses Excel, Microsoft Word, Outlook, SharePoint, Adobe, and other software programs.

40% Answers telephones and monitors the general X-ray registration email box on a rotating schedule. Responds to inquiries verbally and in writing in a timely manner and on a continuing basis. Interprets rules and requirements concerning registration policies and application procedures to the regulated community, applicants, agency staff, and to members of the public.

15% Generates and mails renewal and expired notification letters and forms monthly for the medical, industrial, and laser registration programs. Solicits unregistered facilities that possess radiation machines. Participates in the development and/or revision of applications, forms, guidance documents, and letters. Assists in the development of administrative or technical policies and registration procedures.

5% Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation, including nuclear emergency response drills, exercises, and actual response to accidents. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge of: business English, spelling, grammar, and punctuation; office practices and administrative procedures; business letter writing and formatting.

Skilled in: the use of personal computers and software applications; the use of Microsoft Office products; the use of Adobe products; the use of standard office equipment; answer phones and respond to emails in a high-volume environment with professionalism and courtesy; communicate in writing and verbally with persons of various knowledge levels.

Registrations, Licensure Requirements or Certifications:

Experience using computers for data entry and inquiry.

Experience in administrative support.

Applicants who fail to follow the written instructions in completing the State of Texas Employment Application may be disqualified.

PLEASE NOTE: Your application must be complete. RESUMES DO NOT TAKE THE PLACE OF THE REQUIREMENT TO ENTER ALL REQUIRED INFORMATION IN THE APPLICATION (“See Resume” is not acceptable on the application). Resumes attached and/or pasted into the resume field may not be considered equivalent to the State Application. Information on application must clearly state how applicant meets initial selection criteria in the summary of experience section of the application.

Consideration will also be given to known past job performance, if applicable, and prior work history.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on aiapply.co or via email at View email address on aiapply.co.