FULL-TIME ADMINISTRATIVE PROFESSIONAL

Description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Administrative Assistant to provide support in Princeton, New Jersey. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting Pay Rate: $16.50 per hour Responsibilities

Schedule and organize appointments, meetings, travel, and conferences

Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members

Order office supplies and maintain office equipment

Establish, develop, and maintain filing system

Maintain daily and monthly schedules for all necessary staff to determine location and availability

Organize and prioritize large volumes of information and calls

Complete typing and copying as needed for management staff

Open, sort, and distribute mail

Maintain a neat and orderly office and reception area

Work independently and within a team on special non-recurring and ongoing projects

Maintain conference room usage log

Additional tasks and responsibilities may be assigned

Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

High school diploma or GED

Two years of related administrative experience

Valid driver’s license with a satisfactory driving record

Proficient in Microsoft Office Suite

Must have high level of interpersonal skills to handle sensitive and confidential situations

Excellent verbal and written communication skills

Independent judgment is required to plan, prioritize, and organize diversified workload

Ability to prioritize workload with excellent time management skills

Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V #IND-MECOE