Administrative and Marketing Professional

Administrative Assistant & Events Coordinator

Alabama Media Group, Alabama's largest news and entertainment company, is seeking a Administrative Assistant & Events Coordinator. This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives and helping coordinate live events.

The pay range for this position is $40,000 $46,000/year.

What you'll be doing:

Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings

Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications

Support the planning and execution of marketing campaigns, sponsorships, and brand initiatives

Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions and training sessions

Order catering and coordinate logistics for meetings and events

Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)

Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed

Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment

Maintain office supplies and coordinate maintenance of office equipment. Maintain filing systems, both electronic and physical

Be a helpful and positive presence in the workplace

Our ideal candidate will have the following:

High school diploma or equivalent; coursework or experience in marketing, communications, or a related field a plus

Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with social media platforms and/or basic design tools (e.g., Canva) a plus

Superior editing and grammar skills comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone

Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks

Ability to work in a deadline-oriented team environment

Desire to be proactive and create a positive experience for others

Excellent interpersonal skills

This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events

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