Administrative Professional (Police)

ADMINISTRATIVE ASSISTANT

Civilian Office of Police Accountability (COPA)

Investigations Unit

Only current City employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

Apply on the bid site: Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

*Applications for this position will be accepted until 11:59 pm Central time on 07/09/ 2026.

Under general supervision, performs administrative, clerical, and/or secretarial duties to COPA's Investigative Unit.

Assists with the management of COPA's fleet of vehicles. Maintains tracking spreadsheets, databases, and filing systems.

Serves as timekeeper backup for COPA.

Liaise with other members of the administrative team to handle requests from supervisors and senior team members.

Distributes office mail.

Assists in processing transactions within City of Chicago and COPA databases.

Assists COPA supervisors and senior team members in tracking work assignments, deadlines, scope of assignment, and related details.

Maintains and manages equipment and office supply inventory.

Performs related clerical, administrative and special project duties as required.

Civilian Office of Police Accountability (COPA)

UNIT: SHIFT: Monday through Friday

DAYS OFF: Saturday and Sunday

Education, Training, and Experience

• Two (2) years of administrative, office assistant or secretarial experience

o A diploma or a certificate of completion from a vocational or business education program in Office Administration, plus one (1) year of administrative, office assistant or secretarial experience

o Graduation from an accredited college with an associate's degree, plus one (1) year of administrative, office assistant or secretarial experience

The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

For Information on our salary and title structure visit our classifications website at:

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.