Part Time Administrative Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
The UC Irvine Department of Chemistry is one of four departments in the School of Physical Sciences. Our Department provides world-class education and training for our student population while pushing the frontiers of knowledge through cutting edge research. The Department of Chemistry is committed to excellence through inclusion and diversity. We welcome, respect, and are strengthened by our diversity as women, men, and people of all gender identities, gender expressions, and sexual orientations. The Department of Chemistry is seeking a part-time (50%) Administrative Assistant to provide advanced administrative support to Professor Shaul Mukamel. Responsibilities include coordinating travel, managing academic and research-related documentation, and supporting a wide range of operational and procedural activities. Incumbent prepares and maintains faculty curriculum vitae, publication records, abstracts, and related materials, and assists with preparation of documents for proposals, progress reports, and professional recognition activities. Coordinates travel arrangements, processes reimbursements, and manages logistics for meetings, conferences, and visitor visits in accordance with university policies. Incumbent organizes and prioritizes multiple tasks in a fast-paced research environment, serving as a key resource for the faculty member, lab team, collaborators, and external partners. Maintains and updates faculty curriculum vitae, publication lists, abstracts, and presentations. Updates faculty research website with publications, talks, and professional activities. Prepares draft materials and supporting documentation needed for postdoctoral scholar renewals and review processes. Maintains organized records of scholarly activities and related documentation. Coordinates travel arrangements including development of itineraries, communication with conference or meeting organizers, and preparation/submission of required presentation information such as talk titles and abstracts. Books flights, lodging, and ground transportation in accordance with University travel policies and procedures. Processes travel reimbursements and supporting documentation through university systems. Coordinates lodging, visit logistics, and reimbursements for external collaborators or visitors hosted by the faculty member at UCI. Special Projects: Prepares and compiles nomination materials for awards, honors, or recognitions for which the faculty member is nominated. Drafts and prepares letters of reference or nomination materials for the faculty member's review and submission. Assists with preparation and submission of proposals, renewals, and progress reports for grants by compiling and formatting required materials for faculty review as needed. Coordinates communications related to course or class activities as requested by the faculty member. Skill in drafting, editing and proofreading materials for accuracy and completeness.

• Ability to work independently and follow through on assignments with minimal supervision.
• Working knowledge of common organization-specific and other computer application programs such as Mac, PC, Excel, Access, and Microsoft Windows software.
• Exceptional written and oral communication skills to interact effectively with a broad range of faculty, staff, students, and visitors.
• Bachelor's Degree in related area and/or equivalent experience/training
• Less than 1 yearPrevious Administrative Experience
• 1-3 yearsPrevious Administrative Experience

Experience planning and implementing special events in an academic environment.
Familiarity with University computer systems, policies and procedures.
These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request.