Head of Operations Management (m/w/d)

David's Episcopal Day School Wayne, PA United States

David’s Episcopal Day School (SDEDS) is seeking a highly organized, detail-oriented, and execution-driven Operations Manager to serve as the operational backbone of the school.

The Operations Manager will oversee enrollment operations, daily school logistics, compliance, and administrative systems, allowing the Head of School to focus on instructional leadership and culture.

This is a critical role in a school that is moving from informal, inconsistent processes to structured, predictable, and scalable operations.

Admissions & Enrollment Operations (Primary Focus)

Manage the full admissions pipeline from inquiry through enrollment

Track application progress and maintain accurate enrollment data

Manage Brightwheel workflows and enrollment systems

Daily School Operations

Build and manage school-wide schedules (classrooms, specials, coverage)

Manage staff time-off tracking and coordination

Track lesson plan submissions and key academic documentation

Compliance & Licensing

Manage DOE and DHS licensing requirements and renewals

Maintain student health records, immunizations, and emergency forms

Track staff certifications, clearances, and CPR compliance

Ensure the school remains fully compliant with all regulatory requirements

Support billing processes, including tuition and add-ons

Coordinate payroll-related inputs and adjustments

Assist with monthly reconciliations (Brightwheel, credit cards, etc.)

Manage ordering supplies and operational materials

Facilities Coordination

Serve as primary liaison with church/property team

Coordinate maintenance, repairs, and facility-related needs

Ability to manage multiple workflows simultaneously

Creates structure where inconsistency previously existed

Partnership with Head of School

the Operations Manager ensures execution and follow-through. The two roles must operate in close partnership, with clear boundaries and mutual accountability.

Experience in school operations, administration, or a similar coordination-heavy role

Strong organizational and systems management capability

Experience managing logistics, scheduling, or administrative workflows

Exposure to compliance, licensing, or regulated environments

Improve staff experience through clarity and structure