Executive Assistant/Office Manager

Job Title: Executive Assistant & Office Manager

Location: San Francisco | Onsite

Compensation: $120k - 150k + Bonus!

Our Client

Our client is a premier venture capital firm known for partnering with visionary founders and building category-defining companies. With a strong presence across major markets, the firm operates at a fast pace and prides itself on excellence, discretion, and a highly collaborative culture. The San Francisco office plays a key role in the firm’s ecosystem and serves as a hub for leadership, founders, and investors.

The Opportunity

This is a highly visible, dual-impact role combining executive support with full ownership of office operations. You’ll serve as a trusted partner to senior leadership while also acting as the face and backbone of the San Francisco office. This position is ideal for someone who thrives in a polished, fast-moving environment and takes pride in creating seamless, high-touch experiences for both internal and external stakeholders.

You’ll have the opportunity to shape the day-to-day office environment, build efficient processes, and contribute to a culture of excellence — all while supporting high-level executives and gaining exposure to the venture ecosystem.

Key Responsibilities :

Executive Support

Manage complex calendars with precision; prioritize competing demands and resolve conflicts proactively

Monitor and triage inboxes, flagging high-priority and time-sensitive communications

Coordinate meetings across internal teams, portfolio companies, and external stakeholders, including recurring meetings and quarterly board meetings

Arrange domestic and international travel, ensuring seamless logistics

Prepare and submit timely, accurate expense reports

Partner closely with EA teams across multiple offices (SF, NYC, Boston)

Office Management

Own the day-to-day operations of the San Francisco office, maintaining an exceptional standard across all spaces

Serve as the primary point of contact for visitors, vendors, deliveries, and building management

Manage office supplies, pantry stocking, and daily lunch coordination

Troubleshoot IT and equipment issues, liaising with external vendors as needed

Support internal events, meetings, and offsites; assist with firmwide initiatives and provide backup EA support as needed

Ideal Background:

3+ years of administrative experience, including exposure to office management or operations in the finance industry

Experience supporting executives in a fast-paced, professional environment

Highly organized with exceptional attention to detail and follow-through

Polished, professional presence with strong communication and interpersonal skills

Proactive and resourceful; able to anticipate needs and solve problems independently

Demonstrated ability to manage multiple priorities and remain composed under pressure

High level of discretion and integrity when handling confidential information

Proficiency in Microsoft Office Suite and Google Workspace

Bachelor’s degree strongly preferred

This role is ideal for someone who takes ownership, enjoys being the go-to person in an office, and is energized by supporting high-performing teams. If you’re looking to step into a position where you can make an immediate and lasting impact, this is an exceptional opportunity.