Executive Assistant & Workplace Experience Manager
$120k - $130kCareer Group
Title: Executive Assistant & Workplace Experience Manager
Location: San Francisco, CA
Salary: $120k - 130k + Benefits + Bonus
Schedule: 5 days onsite
Incredible opportunity to join a dynamic venture studio that founds, funds, and scales high-potential data and AI businesses!
The Opportunity
We’re seeking a vivacious, warm, meticullous, hyper-organized professional to serve as Executive Assistant & Workplace Experience Manager.
You will be:
- A strategic partner to the CEO
- The operational heartbeat of our San Francisco headquarters
- A culture carrier who helps shape the daily experience of our team
What You’ll Do
- Strategic Calendar Leadership
- Meticulously manage the CEO’s complex schedule across firm and portfolio responsibilities, as well as personal commitments. Act as a proactive gatekeeper—structuring time for sustainable performance, preparation, and recovery.
- Travel & Logistics Mastery
- Own end-to-end travel coordination (domestic and international), from detailed itineraries to last-minute pivots. You operate calmly and independently when plans change.
- Proactive Executive Support
- Partner closely with the Chief of Staff to deeply understand leadership preferences and priorities. Anticipate needs before they arise and ensure the CEO is fully prepared for every engagement.
- Office Operations & Experience
- Oversee day-to-day operations of our San Francisco headquarters. Maintain an organized, welcoming, fully functional space. Manage building relationships and vendors. Coordinate team lunches and gatherings that foster connection and culture.
- Marketing & Event Logistics
- Provide administrative and coordination support for internal and external events.
- Teamwide Impact
- Serve as a flexible, high-agency resource across the team—whether researching vendors, supporting operational sprints, or stepping into new initiatives with confidence.
Who You Are
- 4+ years of experience in an administrative role with the tech or finance industry
- Hold a bachelor's degree
- Professionally upbeat, resilient, and known for bringing “good vibes” into a room
- Ability to work successfully in an unstructured environment
- High-agency—you see issues and solve them without waiting to be told
- Service-oriented, with strong emotional intelligence and discretion
- Exceptionally detail-oriented and able to manage multiple priorities without dropping the ball
- Proficient with modern productivity tools (Google Workspace, Slack, scheduling platforms) and quick to learn new systems
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
Vacancy posted 4 hours ago
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