Executive Administrative Assistant to Partner

Executive Administrative Assistant

A professional services firm is seeking an Executive Administrative Assistant to support a senior leader of a major practice group in its Midtown Manhattan office. This firm represents clients in complex, high-stakes matters across multiple industries and operates in a fast-paced, sophisticated professional services environment. The Executive Administrative Assistant will work with the Executive Assistant and serve as a critical operational support partner to the principal. The role is 5 days in office with flexibility for paid overtime before or after hours as business needs require.

Job Responsibilities:

• Provide high-level administrative support including calendar coordination, meeting scheduling, and inbox monitoring under the direction of the Executive Assistant.
• Execute complex scheduling logistics with precision, ensuring all details (locations, confirmations, car service, catering, materials) are thoroughly vetted and confirmed.
• Coordinate domestic travel arrangements, detailed itineraries, dining reservations, and transportation logistics.
• Prepare and proofread correspondence, reports, presentations, and client-facing materials with strong attention to tone and detail.
• Process expenses and assist with billing coordination and record maintenance.
• Support business development efforts including event coordination, networking activities, and client logistics.
• Maintain accurate and organized electronic files, documentation, and tracking systems.
• Collaborate closely with the Executive Assistant and leadership team to ensure seamless execution of priorities.
• Respond to shifting priorities with professionalism and composure in a high-expectation environment.
• Assist with personal logistics such as scheduling, travel coordination, and ad hoc requests.
• Provide office support including stocking supplies, packaging and shipping mail, etc.
• Exercise discretion and professionalism when handling confidential business matters.

Qualifications:

• Bachelor's degree preferred.
• Minimum 5+ years of experience supporting a senior executive, ideally within a professional services environment.
• Highly detail-oriented with the ability to execute tasks precisely and follow instructions accurately.
• Strong Microsoft Office skills and high overall technical proficiency.
• Exceptional written communication skills with polished, executive-level tone.
• Poised, articulate, and professional in interactions with senior executives and clients.
• Service-oriented mindset with a "make it happen" attitude.
• "No task too small" approach.
• Comfortable working in a high-pressure environment with evolving expectations.
• Collaborative and team focused.

Salary, bonus; benefits (medical, dental, vision, 401(k)); paid time off and holidays. Overtime eligible.

Hours: Full-time; M-F, 9:00 am - 5:00 pm with flexibility to address time-sensitive matters as needed.