Executive Assistant

Job Summary HarbourVest is an equal opportunity employer. This position will be a hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval. We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the HarbourVest team. Key Responsibilities Calendar management, proactively identifying and resolving scheduling conflicts. Meeting planning and scheduling, both virtual and in-person, across multiple geographies and time zones. Management of expense reimbursement, including travel. Respond to emails, MS Teams, and phone calls in a timely manner. Coordinate domestic and international travel arrangements, flights, hotels, car service, and troubleshoot unexpected changes. Qualifications Excellent written and verbal communication skills, capable of engaging colleagues at all levels. Highly organized with the ability to manage multiple responsibilities and prioritize effectively. Commitment to excellence with meticulous attention to detail and follow‑through. Technologically proficient with Microsoft Office Suite and quick to learn and adapt to other applications. Knowledge of SAP Concur Expense platform and Salesforce is a plus but not required. Demonstrated experience supporting senior leadership with calendar management. Experience coordinating domestic travel and onsite meeting coordination/professional workspace set‑up. Motivated self‑starter who can work independently and as part of a team. Ability to build and foster strong relationships with stakeholders at all levels, across functions and geographies. Problem‑solving skills with a bias for action, leveraging data, technology, and tools. Education & Experience Preferred: Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience. 10+ years of Executive Assistant support experience, primarily for senior executives. Compensation & Benefits Base Salary Range: $95,000.00 - $105,000.00 (USD). Eligible for a discretionary annual bonus based on individual and firm performance. Potential inclusion of long‑term reward programs and a comprehensive total rewards package, including retirement, health, insurance, paid time off, and wellness programs. This role is non‑exempt and eligible for overtime payment. #J-18808-Ljbffr