PH | AI-Enabled Executive Assistant/Engagement Manager

Please read carefully Who are we? Mindmaven is an Executive Coaching firm that works closely with CEOs, Founders, and top executives of startup and VC-backed companies across the U.S. We help our clients hire high-performing Executive Assistants who evolve into Engagement Managers —a hybrid role combining EA and Chief of Staff responsibilities. In this role, you become a true extension of the executive you support, operating as a strategic partner rather than just administrative support. This is a 100% remote role , so you’ll need reliable equipment, strong internet, and the ability to stay consistently operational. About the Role We are looking for AI-enabled Executive Assistants / Engagement Managers who can go beyond traditional support by leveraging automation, tool integrations, and AI prompt engineering to increase efficiency, improve workflows, and support decision-making. You won’t just manage tasks—you’ll optimize systems, integrate tools, and help executives operate at a higher level using modern technology . About You You are: Self-confident You communicate professionally and confidently with senior stakeholders. You can hold your own in high-level conversations. Highly communicative You believe most problems can be avoided with clear and proactive communication. Detail-oriented You have an eye for detail and take pride in precision and accuracy. A continuous learner You actively build your skills, especially in emerging tools, automation, and AI. Proactive thinker You anticipate needs before they arise and solve problems before they become issues. A problem solver You approach challenges with a solutions-first mindset and figure things out quickly. Reliable and professional You build trust fast and consistently deliver high-quality work. A strong writer You communicate clearly and professionally in writing with minimal errors. A great listener You understand context, nuance, and unspoken needs. Tech-savvy with an AI-first mindset You enjoy working with tools, exploring integrations, and leveraging AI to improve workflows. Key Responsibilities Core EA / Engagement Management Tasks Calendar and schedule management Email and inbox management Meeting coordination and follow-ups Task and time management CRM and database management Research and reporting Project coordination Executive support as needed AI, Automation, and Systems Optimization Use AI tools (e.g., ChatGPT or similar) to draft emails, summarize information, and improve workflows Apply prompt engineering techniques to get high-quality outputs from AI tools Identify repetitive tasks and automate processes where possible Set up and manage tool integrations (e.g., Zapier, Make, API-based workflows) Optimize workflows across tools like Asana, Slack, Notion, Google Workspace, CRM systems Maintain and improve internal systems for efficiency and scalability Support executives in leveraging AI for decision-making and productivity Qualifications (Please do not apply if you do not meet the following) At least 1 year of Executive Assistant experience , preferably in Financial, Tech, Legal, VC, or startup environments At least 1 year of graveyard shift experience (Required) At least 1 year of remote work experience (Required) Fluent in English (written and spoken) Intermediate proficiency in Google Workspace and/or Microsoft Office Strong experience with tools like Asana, Slack, Zoom Familiarity with automation tools (Zapier, Make, etc.) (Highly preferred) Experience using AI tools and prompt engineering (Highly preferred) Proficiency in managing email and calendar via Gmail or Outlook Typing speed of at least 60 WPM Philippine-based (Required) Compensation Starting salary: USD 8–15/hour, depending on technical skills and abilities Important Notes This role is for talent pooling , and placement timelines may vary. Our hiring process includes 5 stages and may take up to 15 days: Grit Test Initial Zoom Interview Trial Project In-depth Interview Profile Creation / Client Interview #J-18808-Ljbffr Mindmaven, LLC.