ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 57341 
Opening Date: 08/05/2026
Closing Date: 08/19/2026
Agency: Department of Human Rights
Class Title:  ADMIN ASSISTANT I - 00501 
Skill Option:  None  
Bilingual Option:  None
Salary: Anticipated Starting Salary: $5,834 a month: Full Range: $5,834-$8,307 a month
Job Type: Salaried
Category:  Full Time  
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About the Illinois Department of Human Rights

The Illinois Department of Human Rights (“IDHR”) is a state agency charged with the enforcement of the Illinois Human Rights Act ("Act"). The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education). IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating claims of unlawful discrimination. Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination; prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees. At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified. Join IDHR in its mission to secure an Illinois free from discrimination.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: 

Position Overview

Under general direction of the Director of Operations, performs agency-level procurement and project management duties in support of the Management Operations and Information Systems (MOIS) unit and coordinates property and supply management for the Department’s Springfield office.

Essential Functions

• Under general direction of the Director of Operations, performs agency-level procurement and project management duties in support of the Management Operations and Information Systems (MOIS) unit and coordinates property and supply management for the Department’s Springfield office.
• Collaborates with peers in the MOIS unit to monitor support requests and ensure their assignment and advancement to resolution.
• Coordinates with MOIS team on the assignment of site-specific support requests to help ensure office and supply needs are assigned and monitored and performs on-site office management duties for the Department’s Springfield office.
• Supports and coordinates with the Director of Operations and MOIS team on key Department initiatives to provide project management support and calendaring or completion of tasks related to other business units in the Department.
• Performs other duties as assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers at least two (2) years of professional experience in procurement processes, including working knowledge of the Illinois Procurement Code and related administrative regulations, solicitation development, vendor and contract evaluation, notices and award management and compliance with public procurement regulations.
• Prefers at least two (2) years of professional experience in detailed project management, including documentation of compliance, processing phased development and stakeholder guidance and communications.
• Prefers at least two (2) years of professional experience composing business communications, working in database systems, supporting data entry, or similar business activities, and the ability to manage complex tasks in systems, such as dashboards, detailed records, or approval cycles.
• Prefers at least one (1) year of professional experience performing office management tasks, such as arranging site access and managing office space, furniture, telephones, and supplies.

Conditions of Employment

• Requires the ability to pass a background check and self-disclosure of criminal history.
• Requires the ability to travel occasionally with the possibility of overnight stays.
• The conditions of employment listed here are incorporated and related to any of the job
  duties as listed in the job description.

Work Hours: Monday-Friday, 8:30 am to 5:00 pm
Headquarter Location: 524 S 2nd St, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Shawna Lamsargis
Email: View email address on us.fitly.work
Phone #: View phone number on us.fitly.work
Posting Group: Legal, Audit & Compliance

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on us.fitly.work
• View email address on us.fitly.work