Senior Administrative Assistant, Enforcement

Administrative Assistant III

The Administrative Assistant III performs a wide variety of tasks such as typing, formatting, and editing correspondence and reports; organizing and correcting computer-based records and files; organizing and preparing materials for use in presentations; scheduling meetings and events; assisting telephone callers and visitors; and providing related assistance to one or more officer or director. This is very highly skilled technical or administrative work in which incumbents are experienced in their assigned roles and working under direct supervision.

Essential Job Functions:

Creates routine correspondence, reports and forms in support of department.

Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.

Organizes files and computer databases and makes corrections to information in files.

Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.

Answers the telephone, screens and routes calls and takes messages for senior staff.

Provides information as appropriate; greets and assists visitors.

Receives, opens, and routes mail for officers. Prepares mail for pick-up.

Obtains information and materials and prepares reports.

Assures that documents and materials are copied, collated, and distributed as required.

Orders, stocks, and distributes stationary, forms, office supplies, equipment, and furniture. Schedules and organizes meetings, luncheons, and events.

Prepares meeting agendas, takes minutes, and documents decisions.

Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.

Demonstration of FINRA's values.

Collaboration, both in-person and virtually, in furtherance of FINRA's mission of investor protection and market integrity.

Education/Experience Requirements:

High school diploma or equivalent. College degree or six years administrative experience.

Knowledge of office procedures, grammar, punctuation, and spelling.

Ability to work with sensitive and confidential information.

Proficiency in the use of word processing, spreadsheet, and presentation software.

Ability to work independently, manage the responsibility of various projects and duties simultaneously and ensure completion of numerous tasks.

Work Conditions:

Hybrid work environment, with defined in-person presence requirements.

Occasional travel may be required.

Some overtime may be required.