Executive Assistant, Legal

A globally recognized, billion-dollar industry leader is looking for an exceptional Executive Assistant to become an integral part of a high-performing, fast-moving legal team at their prestigious Midtown Manhattan headquarters. This is more than a support role — it's an opportunity to work alongside some of the most dynamic executives in the business, contribute at the highest level, and grow within a company that is truly best-in-class.

• $125-130k plus overtime and bonus

Responsibilities:

• Provide high-level executive administrative support to three executives.
• Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit expense reports.
• Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
• Develop and maintain electronic filing systems.
• Assist with preparing PowerPoint presentations and other materials for review.
• Work in close partnership with other Executive Assistants throughout the office and cross-functionally.

Required Qualifications:

• Minimum 3-5+ years’ prior experience working in a fast-paced environment and supporting a dynamic executive(s).
• Bachelor’s degree required.
• A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
• Strong interpersonal skills and the ability to communicate and build relationships with internal and external staff, and business partners.
• Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
• A “roll-up-your-sleeves” mentality and “low-ego” attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
• Passion for the details and executive support.
• Proven track record of working independently and as part of a team.
• Able to handle multiple tasks simultaneously, with sophistication and ease.
• Demonstrates an intellectual curiosity and continuous drive to improve performance.
• Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
• Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

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