ADMINISTRATIVE ASSISTANT (TITLE 5)

Administrative Assistant

As an Administrative Assistant (Title 5), GS-0303-7, you will provide technical and administrative assistance for programs within the HRO area of responsibility. Major duties include:

• Maintains the appointment schedule for the HRO and the DHRO. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance.
• Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings.
• Prepares required slides for meetings.
• Receives visitors and telephone calls for the HRO.
• Professionally handles business matters and gives out administrative and readily available substantive information to callers in supervisor's absence, refers matters to the appropriate branch and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters.
• Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy.
• Coordinates draft policy with other staff directorates prior to submission for final review and approval.
• Advises other administrative personnel of latest HRO directives regarding administrative procedures.
• Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard.
• Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the HRO and the DHRO.
• Provides limited technical assistance to Human Resources Specialists within the office and to managers, supervisors, and technicians of the serviced organization for a wide range of human resources matters.