FISCAL OPERATIONS ASSISTANT (PUBLIC SERVICE ADMINISTRATOR)

Fiscal Operations Assistant (Public Service Administrator)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome. The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Sponsorship for employment: The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information: In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Location: Springfield, IL, US, 62764 Agency: Department of Transportation Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 Salary: Anticipated Starting Salary: $8,281 Monthly; Full Range: $8,281 - $12,223 Monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC062 Technical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

The Illinois Department of Transportation is seeking to hire a Public Service Administrator. The successful candidate will independently performs a broad range of accounting, auditing, and consulting activities for the Illinois Department of Transportation: reviews the financial records, reports, and statements to ascertain completeness; develops new procedures resulting from changes in the state and/or federal rules, regulations, or laws; monitors internal controls to ensure accuracy prior to preparing Generally Accepted Accounting Principles (GAAP) packages and financial statements; serves as liaison to external auditors, internal auditors, or the legislative Audit Commission regarding the information provided in the GAAP packages.

Essential Functions

Prepares, certifies, and submits final Generally Accepted Accounting Principles (GAAP) packages for all departmental funds. Acting as a special assistant to the Unit Chief of Fiscal Operations, independently extracts, quantifies, and compiles dollar amounts, converting from cash to either modified accrual or accrual basis in order to prepare monthly, quarterly, and annual financial reports including annual financial statements. Independently reviews the financial records, reports, and statements to ascertain completeness and accuracy prior to preparing GAAP packages or financial statements. Certifies completion and submits monthly, quarterly, and other financial reports for all funds used by the Department, including C15 Fixed Assets, Fee Imposition, SCO 560 Lease reporting, SCO 961 Debt Transparency, C17 Locally Held Fund reporting, C97/98/99/99A Accounts Receivable, and other required or assigned financial reports. Serves as special assistant to the Unit Chief of Fiscal Operations and liaison. Performs other duties as required or assigned which are reasonably within the scope of the duties mentioned above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in accounting, business management, public administration, economics, computer science, or other related subjects. Requires prior experience equivalent to three years of progressively responsible professional auditing or accounting experience in a public or business organization. Requires license as a Certified Public Accountant.

Preferred Qualifications

Prefers experience with preparing GAAP packages. Prefers experience implementing and reviewing internal controls for adequacy. Prefers ability to meet tight deadlines.

Conditions of Employment

Successful completion of a background investigation. Requires ability to travel. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

About the Agency

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources

Work Hours

8:00 AM - 4:30 PM Monday - Friday

Work Location

2300 S Dirksen Pkwy, Springfield, Illinois, 62764 Work Office: Office of Finance and Administration, Bureau of Business Services

Agency Contact

View email address on click.appcast.io

Posting Group

Legal, Audit & Compliance; Fiscal, Finance & Procurement; Leadership & Management; Transportation

Application Instructions

Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io