Executive Assistant

Executive Assistant Location: Exton, PA, US Company: Bentley Systems Position Summary: Asset Analytics is Bentley's high-priority growth engine, encompassing a portfolio of rapidly growing businesses spanning telecom infrastructure, transportation intelligence, and emerging technology verticals. The leadership team operates across multiple business units, functions, and geographies, requiring exceptional coordination, communication, and operational discipline. The Executive Assistant serves as the organizational backbone of the Asset Analytics leadership team. Reporting directly to Bryan Friehauf, the role provides dedicated support to the broader Asset Analytics leadership group. The successful candidate will ensure leaders are able to focus their time on strategic priorities by driving calendar optimization, meeting effectiveness, cross-functional coordination, communication management, and operational follow-through. This is not a traditional administrative role. The successful candidate will be a trusted partner who proactively identifies opportunities to improve executive effectiveness, anticipates needs before they arise, and brings order, structure, and execution rigor to a fast-moving and highly visible business. The right person will be highly organized, exceptionally detail-oriented, comfortable working with senior executives, and energized by helping leadership teams operate at their highest level. Responsibilities: Executive Support and Prioritization Manage complex executive calendars for Bryan Friehauf and other Asset Analytics leaders, ensuring time is aligned to the highest-value business priorities. Coordinate scheduling across multiple executives, teams, customers, partners, and external stakeholders while balancing competing priorities and shifting business needs. Anticipate scheduling conflicts, prepare leaders for upcoming engagements, and proactively manage logistics to maximize executive productivity. Serve as a trusted gatekeeper and coordination point, helping leaders stay focused, responsive, and prepared across a demanding operating cadence. Leadership Team Operations Support the operating rhythm of the Asset Analytics leadership team, including staff meetings, business reviews, quarterly planning sessions, leadership off-sites, and cross-functional governance forums. Drive agenda development, meeting preparation, documentation, action item tracking, and follow-up so decisions translate into execution. Maintain visibility into leadership priorities and coordinate activities across multiple executives to improve alignment and reduce organizational friction. Help establish and continuously improve operating processes that enable the leadership team to function efficiently, consistently, and with clear accountability. Communications and Stakeholder Coordination Draft, review, and coordinate executive communications, briefing materials, leadership updates, and presentation inputs as needed. Act as a coordination point between Asset Analytics leadership and key stakeholders across Product, Engineering, Finance, Sales, Marketing, and Corporate Functions. Ensure important decisions, deadlines, and commitments are communicated clearly and followed through consistently. Support interactions with external customers, partners, and executive-level visitors, ensuring leaders and stakeholders have the context and materials they need. Planning, Travel, and Event Management Coordinate domestic and international travel arrangements, including itineraries, meeting logistics, accommodations, and expense management. Plan and execute leadership meetings, team events, strategy workshops, customer engagements, and other business-critical activities. Anticipate logistical challenges and proactively implement solutions that ensure seamless execution for leaders and participants. Support annual planning cycles, leadership off-sites, and special business events requiring significant coordination across multiple stakeholders. Special Projects and Business Support Support leadership initiatives and strategic projects requiring strong organizational ownership, follow-through, and attention to detail. Develop and maintain tracking systems for key initiatives, executive commitments, operational deadlines, and leadership priorities. Assist with executive presentations, business updates, reporting materials, and board-preparation support as needed. Take ownership of special projects assigned by Bryan Friehauf other Asset Analytics leaders, bringing structure, accountability, and execution discipline to priority initiatives. Travel is not required, optional in some cases. Requires sitting or standing at will while performing work on a computer (or any other physical requirements). Qualifications: 5+ years of experience supporting senior executives or leadership teams, ideally in a technology, software, engineering, or professional services environment. Demonstrated success managing complex calendars, travel coordination, executive communications, leadership operations, and meeting and project management across multiple stakeholders. Exceptional organizational skills with the ability to manage competing priorities while maintaining accuracy, follow-through, and attention to detail. Strong judgment and discretion when handling confidential business information, executive calendars, and sensitive leadership communications. Outstanding written and verbal communication skills, with the ability to engage professionally across all levels of the organization. Ability to operate proactively with limited direction, anticipating executive needs before they are explicitly communicated. Strong proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel. Bachelor's degree preferred; equivalent experience will be considered. What We Offer: A great team and culture. An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction. An attractive salary and benefits package. A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups. A company committed to making a real difference by advancing the world's infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact. About Bentley Systems Around the world, infrastructure professionals rely on software from Bentley Systems to help them design, build, and operate better and more resilient infrastructure for transportation, water, energy, cities, and more. Founded in 1984 by engineers for engineers, Bentley is the partner of choice for engineering firms and owner-operators worldwide, with software that spans engineering disciplines, industry sectors, and all phases of the infrastructure lifecycle. Through our digital twin solutions, we help infrastructure professionals unlock the value of their data to transform project delivery and asset performance. Equal Opportunity Employer: Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, disability, pregnancy, protected veteran status, religion, national origin, age, genetic information or any other protected characteristic. This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training. Know Your Rights as an applicant under the law. Bentley Policy on EEO, Affirmative Action and Pay Transparency Non-Discrimination Bentley participates in e-Verify / Right to Work Notice Request an Accommodation: As an Equal Opportunity Employer, Bentley is committed to providing reasonable accommodations to applicants with disabilities. We encourage you to request a reasonable accommodation if you are not able to fully use or access our online application system.