Executive Assistant

Job Description

Job Description

Make Things Happen. Keep Things Moving.
Hellings Builders is seeking an Executive Assistant who is highly organized, proactive, calm under pressure, and naturally positive. This is a high-trust, behind-the-scenes role for someone who can manage shifting priorities, keep schedules and systems on track, and anticipate what needs to happen next, without waiting to be asked.

You’ll support the day-to-day operations of our growing home building and land development businesses, with a focus on installation scheduling, builder coordination, shop tickets, color selections, administrative systems, and operational follow-through .

Compensation and Benefits:

• $75,000 - $85,000 annual salary

• Comprehensive benefits package

• Health insurance and 401(k)

• Paid training and vacation

• Growth Opportunities

Compensation:

$75,000 – $85,000 base salary

Responsibilities:

• Manage installation and service scheduling as builder timelines constantly change

• Coordinate administrative workflows, including AP, payroll entry, vendor records, and documentation

• Manage subcontractor contracts, insurance records, and other critical files

• Keep shop tickets and project systems accurate and up to date

• Maintain CRM and construction-management systems, ensuring information is entered accurately and promptly

• Anticipate needs, communicate changes, and solve problems in a timely manner

Qualifications:

• 2+ years of construction, home building, remodeling, or countertop industry experience preferred

• High-level administrative, executive assistant, or operations coordination experience

• Exceptional organization, attention to detail, and ability to manage shifting priorities

• Strong systems experience: Sage Contractor and Builder trend is a plus

• Calm, professional, responsive, and solutions-oriented under pressure

• Self-starter with initiative, excellent judgment, and strong follow-through

About Company

For more than 25 years, Hellings Builders has earned a reputation for quality craftsmanship, creative solutions, and reliable service. We develop and build small communities, custom homes, and renovations, combining thoughtful design with exceptional execution. We believe great companies are built by great people. Our team values ownership, professionalism, teamwork, and continuous growth, and we give high-performing individuals the opportunity to make a meaningful impact.