Human Resources Coordinator

WHO ARE YOU? Do you enjoy dance music? Do you thrive in fast-paced, detail-oriented environments where you can support people, processes, and culture? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of building great employee experiences through coordination, communication and operational support. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding and offboarding experiences, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This role needs a self-motivated, detail-oriented individual who possesses a “roll up the sleeves attitude” and a “hands-on” style, as well as the aptitude to thrive in a fast-paced, results- oriented environment. The Human Resources Coordinator will directly report to the Manager, Human Resources. This is not a remote position and required to be in our Calabasas office full time. RECRUITMENT Assist with recruitment tasks including opening/closing job requisitions, scheduling and conducting interviews, candidate communications, and offer coordination Maintain elevated candidate experience by following company best practices and standards Participate in virtual job fairs and other recruitment events Support full time recruitment team as needed ONBOARDING & OFFBOARDING Facilitate new hire orientation sessions and building tours Ensure all steps of the established new hire onboarding process are completed timely and accurately Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists Support offboarding processes by sending exit surveys and conducting exit interviews TOTAL REWARDS Coordinate and support production of internal company events and activities Assist with benefits administration during onboarding and open enrollment Support social and company culture initiatives ADMINISTRATIVE SUPPORT Coordinate assets and materials for HR-related communications and resources Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials Audit and organize all employee life-cycle HR files Support employee lifecycle functions such as, but not limited to; offboarding process, compliance training tracking/auditing and Leave of Absence compliance, etc. Track and monitor assigned tasks, projects, and employee requests to ensure accurate completion and timely follow-up Liaise between HR and IT for all employee changes Support the Facilities team with front desk coverage and projects as needed Support facilitation of company internship program Support training sessions with preparation of presentation materials, and logistics coordination In-office HR representative when other team members are OOO or working on-site Support implementation of short- and long-term programs and projects Additional Responsibilities Support the recruiting, training and onboarding of employees both directly and partnering teams Other special projects and tasks as assigned as needed Some travel may be required (economy) Qualifications 2+ years of experience in HR or related support role Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred Experience supporting multiple concurrent HR processes in a high‑volume or fast‑paced environment preferred Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus Proven ability to handle sensitive and confidential information with discretion and professionalism Demonstrated ability to manage multiple competing priorities, adapt quickly to changing business needs, and consistently meet deadlines in a fast‑paced environment. Excellent verbal and written communication skills Strong attention to detail with a proven ability to consistently execute administrative processes accurately and completely. Customer service-oriented with a collaborative mindset Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools Must be motivated with an “Everything is possible” attitude Team player, problem solver, and adaptable WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments Must be able to lift 50lbs (chairs, tables, etc.) May work in drastic temperature climates Must be willing to travel to work during holidays, evenings, and weekend hours, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Hourly Range: $22.00 - $27.00/hour Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary. #J-18808-Ljbffr