Account Payable & Payroll Clerk

Job Description

Job Description

Description:

The Accounts Payable & Payroll Clerk is responsible for supporting the company’s accounting and payroll functions for the tire retail and commercial operations. This position maintains accurate financial and payroll records, processes vendor invoices, assists with semi-monthly payroll, monitors timecard approvals, and ensures accounting documentation is properly coded, processed, and maintained.

The ideal candidate is organized, detail-oriented, dependable, and able to maintain confidentiality when handling financial and employee information.

Essential Duties and Responsibilities
Accounts Payable

· Receive, review, organize, and process vendor invoices, bills, purchase orders, receiving documents, and other supporting documentation.

· Enter vendor bills accurately into the accounting system according to company procedures.

· Review invoices against purchase orders and receiving documentation to verify accuracy and identify discrepancies.

· Research and resolve discrepancies between invoices, purchase orders, receiving records, and vendor statements.

· Code invoices and other financial information to the appropriate general ledger accounts and cost centers.

· Allocate vendor expenses to the appropriate store, department, location, or cost center.

· Review vendor statements regularly and address outstanding balances, discrepancies, or other issues.

· Maintain organized records of invoices, purchase orders, receiving documents, correspondence, and payment documentation.

· Assist with vendor inquiries regarding invoices, account balances, payments, and company procedures.

· Ensure AP documentation is scanned, filed, and retained according to company procedures.

Payroll & Timekeeping

· Track timecard approval status and communicate with store managers to ensure timecards are reviewed and approved by payroll deadlines.

· Review payroll information for completeness and accuracy before processing.

· Work with managers and employees to resolve payroll questions and timekeeping issues.

· Assist with payroll-related reports, documentation, and recordkeeping.

Administrative & Accounting Support

· Monitor and manage the accounting department group email, ensuring messages and requests are directed to the appropriate individuals.

· Assist employees, vendors, customers, and other business contacts with questions related to accounts, procedures, invoices, payments, and services.

· Scan and electronically file accounting and payroll documentation according to company procedures.

· Maintain organized records of correspondence, bills, purchase orders, payroll documentation, and other financial records.

· Assist the Controller and accounting team with special projects and financial administrative tasks.

· Support accounting processes for both retail and commercial tire operations as needed.

Requirements:

Knowledge, Skills, and Abilities

· Strong organizational and time-management skills.

· Ability to prioritize multiple tasks and meet strict payroll and accounting deadlines.

· Strong written and verbal communication skills.

· Ability to research discrepancies and follow issues through to resolution.

· Ability to work independently while also functioning effectively as part of an accounting team.

· Proficiency with computers, email, spreadsheets, and accounting or payroll software.

· Ability to learn and follow company accounting, payroll, and recordkeeping procedures.

· Professional and courteous communication with employees, managers, vendors, and customers.

Physical & Work Requirements

· Primarily office-based work within a tire retail and commercial business environment.

· Ability to sit and work at a computer for extended periods.

· Ability to communicate effectively by telephone, email, and in person.

· Ability to handle and organize paper and electronic records.

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified as business needs change.

  Compensation & Benefits

• Competitive pay commensurate with experience
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Supplemental Insurance
  • Paid time off and holidays
  • 401(k) with company matching up to 4%