Operations Assistant

Job Description

Job Description

Operations Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence.
Position Overview

We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. 
This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed. 

Key Responsibilities: 

• Provide direct support to the Operations Manager  
• Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution
• Support building facilities management for all practice locations, including:
  • Coordinating building maintenance, repairs, and service requests
  • Serving as a liaison with landlords, property management companies, and maintenance vendors.
  • Overseeing routine inspections and preventative maintenance schedules
  • Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.) 
• Tracking and resolving facility issues in a timely and organized manner 
• Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces. 
• Assist with transporting supplies and materials between locations as needed.
• Travel between Nassau and Suffolk county locations to support operational needs.
• Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors.
• Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries.
• Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes.
• Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review.
• Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality.
• Ensure timely follow-up and completion of tasks and initiatives assigned across teams.
• Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives.

Qualifications:

• Strong work ethic and willingness to jump in and get your hands dirty
• Comfortable with physical work (lifting, moving, assembling, etc.)
• Organized and able to manage multiple tasks at once
• Good communication and problem-solving skills
• Ability to work independently and as part of a team
• Valid driver’s license and reliable transportation preferred
• Basic familiarity with tools, maintenance, or facilities work is a plus

Job Details:

• Hours: Full-time position, exact schedule may vary (30–39 hours/week)
• Remote Work: Not available
• Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

• Detail-Oriented: We emphasize accuracy and precision in practice operations
• Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement
• People-Centered: We build strong partnerships with staff, patients, and vendors
• Team-Oriented: We collaborate to achieve the best outcomes for the practice and community

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