Executive Assistant

Job Description

Job Description

Required

• Associate degree or equivalent relevant work experience.

• 3-5 years of experience in a business office with a strong emphasis on database management and customer service.

• Knowledge of Microsoft Office, PowerPoint, and Excel.

• Ability to organize and think independently. Excellent interpersonal skill

Preferred

B.A. degree or business equivalent and 5 years business experience

Responsibilities:

• Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she

  is responsible for.

• Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to

  resolve organizational, procedural and system problems.

• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory,

  and office layout.

• Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following

  managerial review, implements changes.

• Uses company software applications to research and prepare documents and presentations. Collects, analyzes, and manage data.

• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises

  judgment to ensure appropriate parties attend meeting

• Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address

  and/or respond to the communication.

• Independently plans and executes events, activities, and meetings.

• Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.

• Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information.

• Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility.

• Develops and maintains relationships with all internal and external customers. Serves as a “gatekeeper” to the Executive to help manage

  and protect his/her time.

• Records meeting discussions by attending meetings and recording key discussions and conclusions.

• Performs other duties as assigned