Executive Assistant

Job Description

Job Description

Community Health Partnership of Illinois is seeking a highly organized and proactive professional to provide executive-level administrative support in a fast-paced environment. The ideal candidate is detail-oriented, organized, creative, resourceful, and able to manage multiple priorities while maintaining a high level of confidentiality and professionalism. This role plays a key part in supporting leadership, improving operational efficiency, and ensuring smooth day-to-day coordination.

Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support. This role includes managing complex calendars, coordinating meetings and events, and handling domestic travel arrangements. The Executive Assistant is on time, ensures meeting readiness, manages expense reporting, and supports special projects as needed. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.

Responsibilities

• Provide comprehensive administrative support to the President and CEO, the Board of Directors and senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Schedule Board and Board committee meetings, takes minutes and organization board packets and board events.
• Prioritize and manage incoming communications, ensuring timely follow-up and clear action items.
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
• Coordinate meetings and events, including scheduling, agenda preparation, materials distribution, and note-taking when needed.
• Track deadlines, manage task follow-up, and support project coordination across departments.
• Maintain organized filing systems, records, and confidential information with discretion.
• Serve as a point of contact between executives, internal teams, and external partners.
• Assist with expense reporting, invoice processing, and other administrative workflows as assigned.
• Identify opportunities to improve office processes and help implement efficient administrative practices.

Qualifications

• Proven experience providing administrative or executive-level support in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation and task execution.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency with common office software and collaboration tools, including email, calendars, spreadsheets, and presentation applications.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Professional demeanor and a service-oriented approach.

Qualifications:

Education

High School Diploma or equivalent vocational or technical training.

Bachelor's degree or Technical College degree a plus.

Experience

• 3-5+ years' executive assistant support experience preferably in within healthcare industry

Competencies

• Technical Proficiency: Advanced skills in Microsoft Office Suite, AI platforms, Adobe Acrobat, and other enterprise systems; ability to quickly learn and adapt to new technologies.

• Trusted Partner: Demonstrated ability to maintain confidentiality and exercise discretion in all aspects of work.

• Flexibility: Willingness to adjust working hours to accommodate multiple time zones when necessary.

• Learning Agility: Proven ability to learn quickly and adapt to changing priorities and processes.

• Emotional Intelligence: Strong interpersonal skills with the ability to navigate complex relationships and maintain professionalism.

• Executive Support Expertise: Skilled in providing efficient, high-quality assistance to senior leaders.

• Professionalism & Urgency: Maintains a polished demeanor and responds promptly to time-sensitive requests; demonstrates strong ethical standards.

• Self-Directed & Accountable: Proactive, dependable, and responsible for delivering results independently.

• Communication Excellence: Exceptional verbal and written communication skills with the ability to convey information clearly and succinctly.

• Deadline-Driven: Strong ability to anticipate challenges and proactively manage priorities for senior executives.

• Problem-Solving & Organization: Demonstrated strength in critical thinking, time management, and organizational skills.

• Multitasking Ability: Skilled at balancing and prioritizing multiple high-impact tasks simultaneously.

• Tact & Diplomacy: Exercises sound judgment and professionalism when interacting with all levels of management and external stakeholders.

Preferred Qualifications

• Experience supporting multiple leaders or working in a dynamic, cross-functional environment.
• Familiarity with travel coordination, expense management, and meeting logistics.
• Experience supporting project tracking or operational initiatives.

What We Offer

• A collaborative and professional work environment.
• The opportunity to support leadership and contribute to organizational success.
• Exposure to a wide range of business functions and strategic initiatives.
• Opportunities to grow skills in administration, coordination, and operations.

Equal Opportunity Statement

We are committed to creating an inclusive and welcoming workplace. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.