Parish Secretary

Saints Philip and James Parish

107 N. Ship Rd

Exton PA 19341

Full-Time Parish Secretary

Pastor

Saints Philip and James Parish Exton PA

Exempt

Saints Philip and James Parish and its entities is a Roman Catholic religious organization where t all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church.

Position Summary

Saints Philip and James Parish is seeking a highly organized and detail-oriented full-time Parish Secretary with 10 years experience preferably in a faith-based organization. The ideal candidate will be a committed and engaged Catholic for communication and collaboration with Parish ministries.

The Parish Secretary will have good communication skills to greet callers and welcome visitors to the parish office ensuring a welcoming and professional environment. This position supports the Pastor parish staff and ministries by coordinating communications and managing records. The Parish Secretary will maintain confidentiality in all matters and will provide exemplary customer service within and beyond Saints Philip and James Parish.

Responsibilities include but are not limited to:

Answer all phone calls and greet all visitors to the Parish Office

Maintain Pastor calendar for appointments pulpit requests meetings and events

Open review and respond to Parish email requests

Receive sort and distribute mail

Type prepare produce parish correspondence and documents and digital communications

Create edit and maintain the Parish Bulletin

Manage the Welcome program for new parishioners

Maintain Parish database for registrations census management and r ecord and process weekly donations

Maintain Mass intention book

Prepare and record Announced Mass Cards

Prepare Baptismal Confirmation and Marriage Certificates from parish records

Prepare Letters of Eligibility for Sponsorship (Baptism and Confirmation)

Attend meetings to provide minutes of the Pastoral Finance and Ministry Councils

Coordinate production and distribution of annual contribution envelopes

Prepare records and reports from Parish files and databases

Manage and maintain online facility calendars

Manage and order liturgical and office supplies.

Position Qualifications

High school diploma required; college degree preferred

Familiarity with general office organization and procedures

Proficiency in MS Office (Word Excel PowerPoint Outlook) Canva and a strong ability to learn new software programs and transfer knowledge between them

Experience with cloud-based platforms for email and data management

Excellent written and verbal communication skills

Excellent collaboration and teamwork skills

Strong time management and organizational skills

The ability to perform outlined tasks with minimum supervision

Good record-keeping skills

The ability to meet deadlines

The ability to represent oneself professionally

The ability to adapt to changes in routine or schedule

The ability to work in a small office environment

Bilingual Spanish/English preferred

Active practice of the Catholic faith

Qualified candidates please send resume and updated clearances (FBI fingerprints Child Abuse and Criminal Background) to Michael McCafferty at

Required Experience:

Junior IC