Secretary (Office Automation)
Internal Revenue Service
Job DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.The incumbent exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for these conferences.STANDARD POSITION DESCRIPTIONS (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.
- ...Business And InternationalA description of the business units can be found at: Position(s) are to be filled in following area(s): Office Of Program And Business Solution (PBS). Consider each location carefully when applying. If you are selected for a location, that location...Work at office
US Government Jobs
Glendale, CA4 days ago - ...views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive... ...office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office...Work at office
Internal Revenue Service
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Internal Revenue Service
Glendale, CA5 days ago - ...Business And International A description of the business units can be found at: Position(s) are to be filled in following area(s): Office Of Program And Business Solution (PBS). Consider each location carefully when applying. If you are selected for a location, that...Work at office
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...Work at office
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Department of Justice
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Glendale, CA4 days ago $130k
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GrabJobs
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...executive assistant role or a similar position is a Must Have. - Strong organizational and communication skills. - Proficiency in office software is a must, and your multitasking abilities will be put to good use. - Discretion and respect for confidentiality are qualities...Work at officeRemote workFlexible hours1 day per weekScaleJet
Glendale, CA1 day ago- ...Office Secretary Job Title: Office Secretary Company: Our Company Job Type: Full-Time / Part-Time Job Summary Our Company is hiring an Office Secretary to handle day-to-day clerical and administrative duties. This role is central to maintaining an organized...Work at officeHourly payFull timePart time
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Los Angeles, CA20 days ago $80k - $90k
...under pressure Comfortable operating with ambiguity, speed, and high expectations Advanced proficiency in Google Workspace, Microsoft Office, and collaboration tools such as Slack, Asana, and Notion Why This Role This is an opportunity to work at the highest level of a...Work at officeConfidential
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