Administrative Services Assistant

Job Description

Job Description

Clerical Duties and Responsibilities:
Prepare correspondence, documentation, and other materials
Maintain and update files and databases
Answer phone calls and transfer calls to the appropriate party
Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
Organize meeting schedules
Prepare travel arrangements
Schedule appointments and conferences
Prepare paper copies, faxes, and other documentation
Order, purchase, and invoice company office supplies
Prepare mailings and packages for delivery
Maintain files containing confidential information
Photocopy and fax as needed

Clerical Requirements and Qualifications:
High school diploma; associate's degree or bachelor degree in business or related field preferred but not required
Previous experience handling office responsibilities or experience in customer serviced preferred but not required
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Highly organized multitasker who works well in a fast-paced environment
Excellent written and verbal communication skills
Self-directed and able to work without supervision
Solid time management skills; able to prioritize