Office Assistant I - City Clerk and Sustainability

The City of Walnut Creek is seeking a full-time Office Assistant I to join the City Manager’s Office, providing equal support to both the City Clerk’s Office and the Sustainability Division. Salary As of July 1, 2026, the salary range for an Office Assistant I will be $64,147 to $76,661 annually. Placement in the range will depend on qualifications. Closing Date The tentative closing date for this recruitment is Wednesday, June 17, 2026, at 11:59 PM PST. This recruitment announcement may close early or extend beyond the tentative close date depending on the number of qualified applications received. What's great about this opportunity Support meaningful efforts in both civic administration and environmental sustainability as a valued member of two close‑knit, mission‑driven teams. Enjoy the stability and reliability of a public‑sector career located in the heart of bustling downtown Walnut Creek. Serve the community by directly supporting members of the public through response to inquiries and gathering community input. About the City Spanning 19.5 square miles, the community’s sprawling landscapes, warm weather, diverse dining options, and thriving shopping district make Walnut Creek a suburban oasis with an urban flair. With a rare blend of 2,800 acres of open space, a vibrant downtown, a business park, premier healthcare facilities and a performing arts center, Walnut Creek offers something for everyone! The City of Walnut Creek is committed to values of respect, integrity, excellence, teamwork, and creativity. CARE, the City’s robust award‑winning employee engagement initiative, focuses on three key areas: providing career development opportunities; promoting connections among employees; and supporting employee health and wellness. About the Department and Divisions The City Manager’s Office serves as the administrative hub for the City of Walnut Creek, overseeing all City departments and ensuring that policies established by the City Council are effectively implemented. Its responsibilities include strategic planning, fiscal oversight, policy development, risk management, and overall organizational operations. Within the City Manager’s Office, the City Clerk’s Office and the Sustainability Division comprise two small teams totaling four (4) full‑time staff, including this Office Assistant I position. The City Clerk’s Office administers City elections, prepares and schedules City Council meetings, maintains official records, and promotes transparency and public access to municipal government. The Sustainability Division is dedicated to protecting the environment and supporting community health and wellbeing. Its work includes implementing the City’s Sustainability Action Plan, adopted in 2023, and advancing the City’s climate action and resilience initiatives. About the Position Under close supervision and reporting to both the City Clerk and Sustainability Manager, this teammate will divide their time serving each division equally. Examples of the most frequent duties associated with each division are listed below. City Clerk's Office Assistant Assist with City Council meeting agenda compilation and meeting noticing. Prepare proclamations and coordinate recipients for proclamations. Complete clerical tasks, provide phone coverage, and scan official City records including minutes, ordinances, and resolutions. Sort incoming mail according to department or name. Drive a City‑owned vehicle to post public hearing notices and perform other off‑site tasks, as assigned. Sustainability Office Assistant Create written and visual materials for newsletters, social media, and webpages. Respond to inquiries from internal and external stakeholders regarding sustainability programs and regulations, ensuring compliance with local and state regulations. Distribute information regarding Sustainability programs at varying venues in multiple mediums, including at community outreach events. Assist with clerical tasks including documenting purchases, scheduling meetings, taking meeting notes, and maintaining project records. Maintain inventory of supplies and materials. The Ideal Candidate The ideal candidate brings strong administrative capabilities paired with a genuine interest in civil service and environmental sustainability. They are comfortable engaging with the public, supporting outreach efforts, and helping maintain clear and accurate public records. This individual can navigate new software quickly, stay organized across multiple project timelines, and communicate information in a clear, friendly, and accessible way. Their reliability, flexibility, and commitment to high‑quality customer service will make them a valued member of both divisions. Minimum qualification guidelines for Office Assistant I include graduation from high school, supplemented by coursework in business, computer applications, or office practices; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed in the class specification. Special Requirements Possession of, or ability to obtain prior to employment, a valid Class C California Driver’s License and a good driving record. Ability to type at a minimum corrected rate of thirty‑five (35) words per minute. (Note: all candidates invited to continue in the selection process will be required to verify typing speed). Position will be required to work one to four (1‑4) times per month on weekends and/or evenings. The deadline to apply for this position is Wednesday, June 17, 2026, at 11:59 PM PST. This recruitment announcement may close early or extend beyond the tentative close date depending on the number of qualified applications received. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which will include any combination of oral interview and testing necessary to make informed selections of highest qualifying candidates. Testing is tentatively scheduled for Wednesday, July 8, 2026. Department interviews will follow. An eligible list may be created from this process to fill future vacancies. All applicants invited for testing will be required to either bring verification of typing speed from a reputable typing skills test administrator or take a typing speed test in person with a representative of the City of Walnut Creek. Typing speed tests must be five (5) minutes long and must verify ability to type at a minimum corrected rate of thirty‑five (35) words per minute. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. Applicants considered for appointment to this position will be subject to California Department of Justice (DOJ) and FBI fingerprinting, and a thorough background check which includes a Department of Motor Vehicles history check. If you have a disability as defined by state and federal law that could impact your participation at any stage of the recruitment process, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io‑creek.org to request a reasonable accommodation. Please provide the Human Resources Department with advance notice and every attempt will be made to consider your request. As required by law, all public employees are designated as Disaster Service Workers. As such, all City of Walnut Creek employees may be called upon to assist in the event of fire, flood, earthquake, or other natural or man‑made disasters. Please see the class specification here for a complete description of this classification's representative duties; knowledge, skills and abilities; qualifications; working conditions; physical requirements; and for other details about this position. #J-18808-Ljbffr