Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a busy office in New Rochelle in a potential contract-to-permanent capacity. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and serving as a key point of contact for customer inquiries. The ideal candidate is organized, comfortable working with technology, and able to manage multiple priorities with accuracy in a fast-moving environment.

Responsibilities:

• Coordinate appointments and internal meetings by managing team calendars and adjusting schedules as business needs change.

• Prepare proposal documents and other administrative materials to support client service activities.

• Respond to a steady volume of inbound customer calls, provide timely assistance, and direct inquiries to the appropriate team members.

• Maintain accurate records through data entry and routine updates across office systems and spreadsheets.

• Support daily office operations by tracking tasks, organizing information, and helping keep workflows on schedule.

• Collaborate with colleagues to deliver a high-quality customer experience and ensure follow-up items are completed promptl

• Prior experience in administrative support, office coordination, or a similar business support role.
• Strong verbal and written communication skills with a detail-oriented approach to customer interactions.
• Proficiency in Microsoft Excel and general comfort using office technology and administrative systems.
• Ability to manage multiple assignments, stay organized, and maintain close attention to detail.
• Experience handling inbound calls and providing effective customer service in a team environment.
• Data entry skills with a focus on accuracy, consistency, and timely completion of work.