Office Manager

Office Manager

We are partnering with a well-established and respected Connecticut construction company to identify an experienced Office Manager who thrives in a fast-paced environment. This is a key leadership position responsible for overseeing accounting operations, payroll, human resources administration, compliance, and office management while working closely with company leadership.

If you enjoy taking ownership, managing multiple priorities, and contributing to the success of a growing organization, this opportunity offers long-term stability, variety, and the chance to make a meaningful impact.

Key Responsibilities

• Process weekly payroll for office staff and union employees
• Manage payroll tax filings and related compliance
• Prepare certified payroll reports
• Oversee accounts payable and accounts receivable
• Process AIA billings and payment applications
• Perform bank reconciliations
• Prepare journal entries
• Complete month-end close activities
• Maintain accurate job costing records and financial reconciliations

Financial Administration

• Coordinate union payments
• Administer 401(k) contributions and reporting
• Process bonuses and profit-sharing programs
• Assist with annual budgeting and year-end financial procedures
• Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting

Compliance & Reporting

• Prepare quarterly payroll tax reports
• Process CT Paid Leave reporting
• Manage OCIP and CCIP reporting requirements
• Coordinate OSHA reporting
• Complete state prequalification documentation
• Maintain regulatory and insurance compliance

Human Resources & Office Management

• Onboard new employees
• Administer employee benefits
• Answer employee policy and benefit questions
• Coordinate health insurance renewals
• Support compensation administration
• Supervise the Accounts Payable Assistant
• Maintain personnel records

Operations Support

• Partner closely with company leadership
• Support Project Managers and Construction Managers
• Assist with bid documentation and project prequalification packages
• Maintain relationships with subcontractors and vendors
• Manage cash receipts and general office administration
• Perform additional administrative and operational duties as needed

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred
• Equivalent combination of education and 10+ years of related experience will be considered
• Experience in construction accounting or construction administration strongly preferred
• Knowledge of certified payroll, union payroll, AIA billing, and job costing
• Strong understanding of payroll processing and accounting principles
• Advanced Microsoft Excel skills
• Proficiency with Microsoft Office and Adobe Acrobat
• Excellent organizational and time-management abilities
• Strong attention to detail and accuracy
• Professional communication and interpersonal skills
• Ability to manage multiple deadlines in a fast-paced environment
• High level of integrity and confidentiality

Preferred Experience

• Construction industry experience
• Union payroll administration
• Certified payroll reporting
• Job costing
• AIA billing
• Benefits administration
• Construction compliance reporting

What Our Client Offers

• Competitive compensation
• Comprehensive benefits package
• 401(k) with company contribution
• Paid time off and holidays
• Stable, established company with an excellent reputation
• Collaborative and supportive leadership team
• Opportunity to play a critical role in company operations