Jr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown-5x a week in office

Jr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in office New York, New York Our client, a boutique investment firm focused on niche strategies across real assets and public/private markets, is seeking a polished and proactive Executive Assistant / Office Coordinator to support their growing team. The firm operates at the intersection of hedge fund and private equity investing, with a focus on differentiated opportunities across hard assets including real estate,natural resources & commodities (livestock), and infrastructure, among others. This is a highly visible, hands-on role supporting a small but dynamic team (approximately 8 professionals across multiple locations, with a core presence in NYC). The position will serve as the operational hub of the office — supporting day-to-day administrative needs, coordinating logistics, and helping to build infrastructure as the firm continues to scale. The ideal candidate is organized, personable, and entrepreneurial, with a strong willingness to learn and grow into a broader operations role over time. The firm values collaboration, energy, and a strong team culture — they are looking for someone who will bring a positive presence to the office. For the right candidate, this role offers a clear path to grow into a broader operations or office management position as the firm continues to expand. This role is based in Midtown Manhattan and requires 5 days per week in-office.

RESPONSIBILITIES:

Provide administrative support including calendar management, travel coordination, and expense processing Manage office operations including supplies, vendors, mail, and overall organization Serve as the first point of contact for guests, maintaining a polished and welcoming office environment Support investor-related logistics including conference coordination and materials organization as needed Assist with onboarding processes, IT coordination, and general team support Maintain organized files, systems, and internal documentation Coordinate meetings, internal communications, and team logistics Support planning and execution of team events and firm initiatives Partner with leadership on operational needs and help build processes as the firm grows Take on ad hoc projects across administrative and operational functions

REQUIREMENTS:

3-7 years of experience in executive support, office coordination, or administrative roles Strong organizational skills with excellent attention to detail Professional, polished, and client-facing demeanor Warm, personable, and hospitality-oriented — comfortable being at the front desk of the office Proactive, resourceful, and eager to take ownership Ability to operate in a fast-paced, entrepreneurial environment Strong communication skills and ability to work across a small, collaborative team Interest in growing into a broader operations or office management role over time No-ego, team-first mindset with a willingness to pitch in wherever needed

SALARY:

$80-$125K base (DOE) + discretionary bonus + stipend for health care

HOURS & LOCATION:

Monday through Friday 8:30am – 5:30/6:00pm (aligned with daily team cadence) #J-18808-Ljbffr HRB