Real Estate Executive Assistant/Office Manager

Job Description

Job Description

Kiawah Island Real Estate is seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to provide administrative and operational support to the Broker-in-Charge (BIC) and Director of Operations. This role is essential to the day-to-day success of our sales organization, serving as a trusted partner in managing office operations, agent support, reporting, events, and special projects across three office locations.

Key Responsibilities

• Provide executive administrative support, including calendar management, meeting coordination, and preparation of reports, presentations, and correspondence.
• Coordinate agent administration, including agreements, commission schedules, licensing records, referrals, onboarding, and business planning.
• Prepare and distribute sales reports, meeting materials, activity summaries, and other operational communications.
• Maintain office systems, databases, records, and operational tracking reports with a high degree of accuracy.
• Process payroll, invoices, vendor payments, commission documentation, and other administrative transactions.
• Oversee the Supra lockbox system and support MLS-related reporting.
• Coordinate office operations across three locations, including facilities requests, office moves, conference room scheduling, storage management, and vendor coordination.
• Plan and execute office meetings, training sessions, employee events, recognition programs, and special projects.
• Support new agent and employee onboarding, training logistics, and the summer intern program.
• Partner with the Director of Operations and department leaders to ensure efficient office operations and exceptional internal service.
• Provide front desk and customer support as needed while maintaining a professional, welcoming office environment.
• Perform additional administrative and operational duties as assigned.

Qualifications

• 5+ years of executive or administrative support experience, preferably in real estate or a professional services environment.
• Exceptional organizational, communication, and time management skills.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort learning new technology platforms.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, resourceful, and committed to providing outstanding customer service.

Preferred Qualifications

• Experience with MLS systems, Supra, payroll processing, or real estate brokerage operations.
• Experience coordinating events, meetings, and office operations across multiple locations.

This position requires a collaborative, service-oriented professional who thrives on organization, anticipates needs, and takes pride in creating an efficient, polished, and welcoming workplace.

Physical Requirements

• Ability to remain seated for extended periods with occasional mobility between offices and around Kiawah Island
• Frequent use of computers and office equipment requiring fine motor skills
• Ability to read documents and computer screens with close visual focus
• Ability to communicate effectively in person and by phone
• Occasional lifting of office supplies or files up to 25 pounds

Why Join Kiawah Island Real Estate?

At Kiawah Island Real Estate, you’ll be part of a respected and collaborative team dedicated to delivering exceptional service in one of the country’s most beautiful coastal communities. We value professionalism, teamwork, innovation, and a commitment to excellence. The position is eligible for full employee benefits and rich perks including:

• Free gym membership
• Medical, Dental, Vision Insurance
• Health insurance rebates
• Employer provided short and long term disability insurance
• A complimentary Costco membership
• 401(k) with match available
• Paid vacation and sick hours

If you are a motivated leader who enjoys supporting high-performing teams and creating exceptional client and agent experiences, we encourage you to apply.

In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite 210 Kiawah Island, SC 29455.

*Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.