Administrative Assistant

Administrative Assistant

Location: Boston, MA

Pay Rate: $34.38/hr, W 2

Duration: 4+ Month Contract

Work Mode: Hybrid, Work Days: M-F, 2-3 days in office after preliminary period

Summary:

Administrative Assistant in the Licensing Division at the Massachusetts Gaming Commission. Responsible for high-level administrative support, including responding to emails and calls, coordinating meetings, and serving as the primary contact for licensing verification requests.

Responsibilities:

• Answer phone calls to assist with licensing inquiries.
• Monitor and organize multiple email inboxes and incoming faxes.
• Create and maintain electronic and physical filing systems, including data entry and spreadsheet updates.
• Coordinate all incoming and outgoing licensing mail, packages, and deliveries, including FedEx and UPS packages.
• Schedule meetings and compile and distribute meeting materials on behalf of the Licensing Manager or Division Chief.
• Draft and distribute correspondence, coordinate meetings, and manage filing/copying/scanning of licensing forms or materials.
• Assist with travel arrangements, reserve state vehicle, and prepare documentation and expense reports as necessary.
• Coordinate purchases and procurements with the finance team.
• Assist the Licensing Intake Officer in maintaining the archive filing system for all paper applications.
• Perform additional duties as assigned by the Licensing Manager or Division Chief.

Requirements:

• Detail-oriented with excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Professionalism in dealing with diverse groups of people.
• Able to maintain confidentiality and handle sensitive information.
• Able to work independently as well as part of a team.

Preferred Skills:

• Minimum of two years of experience supporting high-level executives.
• Preference for candidates with experience supporting a team or division.

Benefits:

• Hybrid work environment with at least two days in the Boston office.
• Potential for additional in-office days based on business needs.