Business Process Assistant

: Our 100% employee-owned and integrated team of multi-discipline professionals is seeking a Business Process Assistant to support our Chief Financial Officer (CFO) and Chief Legal Officer (CLO) in managing the administrative tasks critical to the company's operations. As a Business Process Assistant, you will play a vital role in the smooth and efficient operation of our firm. You will work closely with our Finance and Legal teams to perform and improve business processes, enhance productivity, and ensure that daily operations run seamlessly. This position's duties include maintaining accurate records and databases, as well as performing data entry tasks to support financial and legal operations. The successful candidate will also provide administrative support for the office's daily functions, including ordering supplies, managing vendor relationships, and ensuring the office is well-maintained. For this opportunity, we are seeking candidates who reside within regular commuting distance of our Saint Paul office. Flexible work arrangements will be considered for candidates who demonstrate an ability to work, learn, communicate, and collaborate successfully in a hybrid environment.

Specific Duties:

• Assist with contract initiation as well as deactivation in the ERP system.
• Preparation of monthly reports involving sales figures, process performance indicators, etc.
• Assist with monthly billing process by entering invoices into client portals and preparing master billing summaries.
• Assist in coordination and distribution of certificate of insurance requests.
• Maintaining fleet vehicle records, such as milage logs, recall notices, insurance cards, etc.
• Assist in accounts payable process, including vendor set up and validation.

Required Qualifications

• Associate Degree in Business Administration, Accounting, or similar and a minimum of seven years of related experience -or- HS Diploma and ten years of related experience supporting financial or legal services at a mid-size or larger organization (250+ employees).
• Strong attention to detail and data accuracy.
• Strong organization skills demonstrated by an ability to plan, prioritize, and juggle multiple requests in a fast-paced, deadline-driven environment; ability to complete project work while at the same time addressing urgent requests.
• Strong verbal and written communication and proofreading skills with a demonstrated ability to recognize proper use of grammar, punctuation, and spelling; experience synthesizing data into information, summarizing reports, and drafting briefings, e-mails, letters, meeting minutes, presentations, etc.
• High level of integrity and discretion demonstrated by previous experience handling confidential and sensitive information of projects, financials, and employees.
• Strong interpersonal skills, professionalism, and a sense of humor in dealing with senior professionals inside and outside of the company; positive, helpful demeanor, with a passion for providing exceptional customer service to internal team members and external representatives.
• Ability to work independently to complete complex tasks and projects with limited guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture; ability to thrive when given responsibility.
• Analytical, resourceful, creative, and solution oriented; able to proactively identify areas for improvement and provide solutions to improve efficiencies and correct errors where appropriate.
• Demonstrated experience and thorough working knowledge of MS Office applications (Word, Excel, Outlook, PowerPoint).

Advantageous Qualifications

• Similar previous experience with an Engineering / Architecture firm, or other professional services firm.
• Bachelor Degree in Business, Business Law, Accounting, Communication, or related field.
• Previous experience with Deltek Vantagepoint, Ricoh DocuWare, or other ERP business-management software.

Upon acceptance of a conditional offer of employment, the selected candidate will be required to complete a standard pre-employment background screening, which consists of Social Security verification, educational verification, review of criminal convictions, and driving history. *Notice to Recruiters and Placement Agencies* TKDA will not accept unsolicited resumes from recruiters or placement agencies unless a service agreement is in place. In the event TKDA receives an unsolicited resume without a service agreement in place, TKDA will not be obligated to pay a service fee of any amount nor will TKDA be held liable to terms or conditions under any agreement of any kind that has not been authorized in writing by a TKDA officer.