Administrative Coordinator, Music B&LA

NBCUniversal Media, LLC Administrative Coordinator, Music B&LA Description The Administrative Coordinator will provide administrative and personnel support to the broader Music Business & Legal Affairs team with an emphasis on the Media Group. This position does not include any creative responsibilities with respect to consulting on music placement in productions. Responsibilities Accurately process and record a large volume of payments in a timely manner Reconcile payment discrepancies and resolve any issues promptly Obtain, review, and verify necessary documents for payment processing Maintain organized and up-to-date records of all transactions and vendor documents Facilitate the onboarding process for new vendors, including collecting and verifying required information Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience Create and maintain detailed tracking, cost status reports, and other documents Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents Assist with scheduling meetings and appointments, including coordinating logistics Support cue sheet administration, including training, creation, review, analysis, revision, submissions, and related tracking Assist with music clearance by researching and tracking relevant publishing, label, and PRO information Assist with basic document support, including red-lining various music-related agreements and drafting correspondence Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement Perform other related duties in support of the department as requested by management Requirements Basic Requirements 2+ years of administrative/finance/accounting experience Prior experience at a music or production company, or an entertainment law firm Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook Desired Characteristics Bachelor’s degree Ability to multi-task and work in a high-speed, high-volume office Excellent organization skills and attention to detail Excellent communication skills and follow-through Comfortable working with a variety of personalities Ability to easily adapt and be a positive team player Knowledge of music business/legal terminology Proven ability to exercise discretion and integrity Prior experience supporting a senior-level executive This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. Benefits & Perks This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Job Details Posted on Jul 27 New York, NY, USA Full time Internship $50K - $70K #J-18808-Ljbffr