Administrative Assistant (Trademark)

Trademark Administrative Assistant

Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to an inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

The Trademark Administrative Assistant provides administrative and operational support to the Trademark Group. This role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative coordination, billing support, matter intake, renewals, and document management throughout the trademark lifecycle.

Essential Job Requirements:

• Monitor and manage the Trademark Admin inbox, including reviewing, organizing, and filing email correspondence.
• Enter and record attorney daily time capture accurately and in a timely manner
• Open new matters and prepare, complete, and process matter intake forms
• Draft and prepare Engagement Letters for attorney and client execution
• Process Agent invoices, ensuring accuracy to help facilitate timely collection
• Review and report on registration and renewal certificates on a weekly basis
• Coordinate trademark watch notice renewals, including:
  • Preparing and sending renewal reminder emails to clients
  • Serving as liaison with the watch service provider
  • Reviewing and processing related invoices
• Perform other tasks and support projects as assigned.

Skills, Knowledge, and Abilities:

• Associates/Bachelor's Degree preferred; law firm, intellectual property, or trademark experience a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact effectively with attorneys, clients, and staff with a team-first mindset.
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with document management and billing systems (e.g., iManage, Chrome River, or similar applications) a plus
• Demonstrated enthusiasm for learning and taking on new challenges.

Office Location: Roseland, NJ (Hybrid) Schedule: Full-time, Monday through Friday, 9 am - 5:00 pm ET Amount of Travel Required: None

For candidates meeting the requirements, the expected base salary is $55,000 to $60,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.