Administrative Assistant (Accounts & Invoicing) Part-Time Contract

Administrative Assistant (Accounts & Invoicing) Part-Time Contract

Company: HireNow Staffing (Direct Placement Partner)

HireNow Staffing is actively recruiting a seasoned, detail-oriented Administrative Assistant to join one of our valued client partners in the beauty industry. This position supports day-to-day accounts and invoicing operations and is ideal for an administrative professional who thrives in a structured office environment where accuracy, organization, and accountability are essential.

This is an English-language position. Korean bilingual skills are not required.

Key Responsibilities

• File, organize, and collect invoices for processing
• Submit invoices accurately within the company's ERP system
• Enter invoice information with a high level of accuracy
• Process vendor payments through Bill.com
• Maintain organized financial and administrative records
• Provide administrative support to the accounting and operations teams
• Assist with document management and invoice tracking
• Communicate professionally with internal departments regarding invoice processing
• Perform additional administrative duties as assigned

Required Qualifications

• 24 years of administrative experience with hands-on accounts and invoicing responsibilities
• Experience working within ERP systems such as SAP, NetSuite, Concur, or comparable accounting software
• Working knowledge of Bill.com
• Basic Microsoft Excel proficiency
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while maintaining accuracy
• Must reside near Los Angeles, California and be able to work onsite
• U.S.-based applicants only. Must be authorized to work in the United States.

Preferred Qualifications

• Accounts Payable (AP) and/or Accounts Receivable (AR) experience
• Previous experience supporting accounting or finance teams
• Experience within the beauty, retail, or consumer goods industries
• Familiarity with purchase order (PO) processing workflows
• Experience working in fast-paced corporate office environments

HireNow Package

• Compensation: $22.00 per hour (USD)
• Employment Type: Part-Time Open-Ended Contract
• Schedule: Flexible schedule | 28 hours per week
• Work Location: Fully Onsite Los Angeles, California
• Expected Start Date: July 6, 2026
• Headcount: 1

HireNow Checklist

HireNow Staffing is recruiting an Administrative Assistant who demonstrates the following:

• Experience supporting accounts and invoicing functions
• Proven administrative experience within a professional office environment
• Strong ERP system knowledge (SAP, NetSuite, Concur, or similar)
• Experience processing payments using Bill.com
• Accurate data entry and document management skills
• Strong Microsoft Excel fundamentals
• Excellent organizational and time management abilities
• Ability to maintain confidentiality while handling financial documentation
• Reliable communication and follow-through
• Ability to work onsite in Los Angeles, California
• Meets all required qualifications and possesses several preferred qualifications

HireNow Standout Candidates

Candidates will be viewed most favorably if they demonstrate:

• Recent experience supporting accounting, finance, or operations teams
• A consistent history of accuracy when handling invoices and financial records
• Strong ERP system proficiency with minimal training required
• Experience improving administrative workflows and maintaining organized documentation
• Professional judgment, accountability, and attention to detail
• Stable employment history demonstrating long-term commitment and reliability
• Experience within beauty, retail, consumer products, or similar industries

HireNow Disqualifiers

The following will prevent candidates from moving forward in the hiring process:

• Frequent unexplained job changes or unstable employment history (jumpy resumes will not be accepted or interviewed)
• Failure to meet the required administrative and invoicing experience
• Lack of ERP system experience
• No experience using Bill.com or comparable payment processing platforms
• Inability to work onsite in Los Angeles, California
• Applicants requiring employment sponsorship
• Candidates who do not meet the core qualifications listed for this position

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this Administrative Assistant opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.