On-Site Administrative Assistant

On-Site Administrative AssistantSanta Clara, CaliforniaAre you organized, people-focused, and thrive in a fast-paced, hands-on environment? Join our team as an Onsite Staffing Assistant in Santa Clara, CA and be the vital link between our workforce and client operations. This role supports daily staffing logistics, employee engagement, and operational efficiency—all directly at the client site.Why You'll Love This RoleBe at the heart of day-to-day workforce operationsCollaborate closely with clients and internal teamsHelp onboard new hires and support employee successMake an immediate impact on attendance, communication, and complianceWhat You'll DoGreet and check in temporary staff dailySupport onboarding: distribute badges, collect paperwork, and facilitate orientationsMonitor and track employee attendance and timekeepingAct as the first point of contact for employee questions and workplace issuesEscalate more complex matters to the Onsite ManagerMaintain accurate employee records and rostersCommunicate shift updates, changes, and announcements clearly to employees and clientsAssist with interview coordination, hiring, and compliance tasksProvide general administrative support (filing, data entry, reporting, travel coordination including booking and maintaining travel records)Uphold safety standards and ensure policy complianceThis will be a 30 – 40 hour/week position. Ideally, the position will be Tuesday – Saturday (Saturday mandatory) and possible hours would be 12noon – 6:30pm Tuesday – Saturday. There could be a little flexibility with the work hours if needed. The pay rate is $28/hour.High school education or GED is desirable for this position. Some college courses in business-related field helpful. Previous experience in staffing, HR or administrative support, preferred. Proficient with basic computer systems, including timekeeping and reporting platforms and Microsoft Suites. Experience with CRM tools preferred.Trillium Driver Solutions has been recruiting and hiring CDL and Non-CDL Drivers for over 30 years. Whether you are seeking casual work or a full time driving career, let the experts at Trillium put you behind the wheel. Our clients range from Fortune 100 companies to small businesses, but our philosophy remains the same: to achieve excellence by providing quality employees with an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. Trillium is an Equal Opportunity Employer.By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state-required leave, and paid time off. Trillium's offerings are dependent on employee status and program eligibility.Contact Us if you have any questions