Accounts Payable Specialist

Job Summary

A great direct hire opportunity is available in Malibu, CA for an experienced Accounts Payable Specialist ready to take the next step in their accounting career. This role supports a real estate and property management accounting team with invoice review, coding, vendor payments, reporting, and month-end accounts payable activity.

The Accounts Payable Specialist will be part of a collaborative finance environment where accuracy, organization, and responsive communication are valued. This is an excellent opportunity for a detail-oriented AP professional who enjoys working with vendors, supporting internal teams, and contributing to smooth accounting operations in a stable industry.

Key Responsibilities

- Review submitted invoices for proper approvals, policy compliance, and internal control requirements.
- Determine accurate invoice coding for general ledger, entity, and property allocation.
- Enter approved invoices into accounting systems, including Yardi Voyager, QuickBooks, and related programs.
- Process approved online vendor payments and maintain accurate payment confirmations and support documentation.
- Respond to vendor and internal team inquiries, research payment status, and resolve issues in a timely manner.
- Support weekly AP aging review, vendor statement follow-up, month-end AP close, reconciliations, W-9 requests, and Certificates of Liability Insurance tracking.

Compensation and Benefits

- Compensation: $35 per hour.
- Job Type: Direct hire.
- Location: Malibu, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Review, code, and process invoices accurately for multiple entities and properties.
- Maintain vendor payment records, confirmations, invoice files, and related AP documentation.
- Support AP aging review, vendor statement reconciliation, and month-end accounts payable close activities.
- Communicate with vendors and internal teams to resolve invoice, coding, approval, and payment questions.

- Minimum of 3 years of accounts payable experience.
- Experience reviewing invoices for approvals, compliance, and internal controls.
- Strong understanding of general ledger coding, entity coding, and property-related accounting processes.
- Experience using accounting software such as Yardi Voyager, QuickBooks, or similar platforms.
- Ability to process online payments and maintain accurate documentation.
- Strong attention to detail, organization, follow-through, and time management.
- Professional communication skills with the ability to respond promptly to vendor and team inquiries.
- Ability to work effectively with an accounting team during weekly reporting and month-end close deadlines.

Preferred Qualifications

- Prior accounts payable experience in real estate, property management, or a multi-entity accounting environment.
- Experience with Yardi Voyager and QuickBooks.
- Familiarity with W-9 collection, vendor insurance certificates, AP aging reports, and month-end reconciliations.