Senior Administrative Assistant

Administrative Assistant

Under general direction of an Executive Director in an Institutional Services Division, performs a wide variety of complex administrative assistance and performs highly specialized duties; supports all key managers and coordinators in the Division in administrative and clerical tasks, either directly or working through the Division clerical staff; trains, provides work direction, supervises and evaluates clerical staff assigned to Division; assists with budget, prepares reports and performs special projects.

Location: District Service Center

Hours/Day: 8 hours/day

Days/Week: 5 days/week

Months/Year: 12 months/year

Experience: Six (6) years of responsible administrative or complex clerical experience for a Director or Administrator of a complex Division including three (3) years in a lead or supervisory capacity; Education: AA degree or equivalent of sixty (60) semester units of college courses in business administration, office administration or related field. Additional responsible administrative or higher level clerical experience may be substituted for all or part of the required AA degree or equivalent of sixty (60) semester units on the basis of one (1) year of full-time experience being equal to thirty (30) semester units of college courses in business administration, office administration or related field. If substituting experience for education, a minimum of a high school diploma or its GED equivalent is required. SPECIAL LICENSE OR LANGUAGE SKILLS: The ability to speak, read and write a language in addition to English, such as Spanish or Armenian, and the ability to take and transcribe dictation, is desirable.

APPLICATION PROCEDURES: All applicants, including applicants presently employed by the Pasadena Unified School District, must complete an application online at The application attachments must include: 1) Proof of completed education (awarded AA degree - or - awarded high school diploma along with sixty (60) semester units of college courses in business administration, office administration or related field. 2) Updated Resume 3) Letter of Introduction (Cover Letter) 4) Three (3) Letters of Recommendations (one from a current supervisor) *DEGREE VERIFICATION: Transcripts and degrees received outside the United States must be supplemented by a complete evaluation report from a regionally accredited foreign degrees review agency. For more information on foreign degree evaluation, visit

BENEFITS: Pasadena Unified School District offers exceptional benefits including: Excellent health, dental, and vision plans with flexible options to meet varying needs with minimal out-of-pocket costs. The district offers multiple medical plans (HMOs and PPOs through Blue Cross/Blue Shield or Kaiser), dental plan with Delta Dental, and vision with VSP or Spectera. Discounts with PUSD's Early Childhood Education Program for staff enrolling their children in preschool education Discounts with Pasadena LEARNs Program for staff needing before & after school support as well as summer enrichment For those new to the teaching profession, a District provided Induction program (value of $6000 per year) as well as coaching and mentoring support and ongoing professional development for all staff Free annual health screening through partnership with SISC District paid life insurance of $10,000 District paid AD&D coverage Flexible Spending Account For applicants who qualify, the District also offers a 457(b) tax-sheltered annuity plan Membership with CALPERs or CalSTRS retirement systems Up to 16 observed holidays per year Disclosure: As part of the pre-employment selection process and at any time during employment, Pasadena Unified School District may conduct a comprehensive background review or reviews through a consumer report and/or an investigative consumer report on candidates/employees. The scope of the consumer report/investigative consumer report may include, but is not limited to the following areas: verification of Social Security number; current and previous residences; employment history, including all personnel files; education; references; credit history and reports; criminal history, including records from any criminal justice agency in any or all federal, state or county jurisdictions; birth records; motor vehicle records, including traffic citations and registration; and any other public records. For reporting detail, please reference the Federal Trade Commission's Fair Credit Reporting Act. Pasadena Unified School District prohibits discrimination, intimidation, harassment, and bullying in any employment practice, education program, or educational activity on the basis of actual or perceived age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, marital or parental status, medical condition, national origin, political affiliation, pregnancy and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment. Inquiries regarding nondiscrimination and civil rights should be directed to Title IX Compliance Officer for staff, Chief Human Resources Officer; 351 S. Hudson Street, Room #116, Pasadena, CA 91101; View phone number on click.appcast.io.