Administrative Coordinator

Overview Saiia Construction is hiring an Administrative Coordinator to be located onsite in our main office in Birmingham, AL! The Administrative Coordinator is responsible for, but not limited to a wide range of human resource related functions including talent acquisition, onboarding, records management, and compliance with state, federal and local regulations. This position also involves organizing special events and initiatives to enhance the company's HR practices. Company Overview Founded by Sam Saiia as Birmingham Excavating Co. in 1946, the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation, mineral and aggregate mining, and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet, over 500 employees, and experience working in 11 states, we have the resources and knowledge to complete projects of any scale. As a MasTec Company, we are poised for continued growth and an exciting future! Saiia Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor). Responsibilities Take ownership of applicant after the offer is accepted to ensure they are scheduled for all pre-employment requirements. Guides new hires through the onboarding process to accurately complete all new hire paperwork and ensure all documents are uploaded into the employee personnel file. Maintain tracking system for new hires, data entry or personnel information, review forms, and assist with I-9 compliance. Assists in pulling together all documents required for driver qualification files for DOT drivers. Schedule any new hire training required based on jobsite requirements. Follows up with new employees at 45 days and 90 days with onboarding survey for feedback about initial placement at jobsites. Follows up with new hires with reminders to complete benefit enrollment within their first 30 days of employment. Assists employees with navigating through the employee portal to request PTO, view pay statements, and update personal information. Participates in and facilitates Company events. Spearheads employer branding opportunities in recruiting at high school, colleges, and outreach programs. Partners with Talent Acquisition team to source candidates for open positions and participate in career fairs. Oversee Saiia's internship and co-op program, providing guidance and support to participants. Assist with departmental and company-wide special projects, focusing on continuous improvement opportunities. Qualifications Education and Work Experience Requirements Bachelor's degree in Human Resource or closely related field preferred. Minimum of one-year of experience in Human Resources preferred. Must have and maintain a valid state issued Driver's License with driving record that meets Saiia's risk management guidelines. Knowledge, Skills and Abilities Required Thorough knowledge of human resource principles and practices including talent acquisition, positive employee relations, onboarding, training, performance management, and employment law. Knowledge of skilled trades labor union contract management a plus. Excellent communication, interviewing, presentation and writing skills. Excellent organizational skills. Working knowledge of HRIS systems, Applicant tracking systems, electronic application, new hire paperwork and benefits enrollment. Superior attention to detail and the ability to multi-task are imperative. Must be able to function in a fast-paced environment with changing priorities. Strong MS software knowledge Outlook, Word, Excel and PowerPoint are required. Able to take responsibility for actions and outcomes and persist despite obstacles; give dedication to the position; demonstrate dependability in difficult circumstances and show a sense of urgency about getting results. Working Environment When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises This position is required to travel to job sites on occasion, approximately 25% of the time What's in it for You Financial Wellbeing Compensation is commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact View email address on click.appcast.io. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-CL1 #LI-Onsite

Education and Work Experience Requirements Bachelor's degree in Human Resource or closely related field preferred. Minimum of one-year of experience in Human Resources preferred. Must have and maintain a valid state issued Driver's License with driving record that meets Saiia's risk management guidelines. Knowledge, Skills and Abilities Required Thorough knowledge of human resource principles and practices including talent acquisition, positive employee relations, onboarding, training, performance management, and employment law. Knowledge of skilled trades labor union contract management a plus. Excellent communication, interviewing, presentation and writing skills. Excellent organizational skills. Working knowledge of HRIS systems, Applicant tracking systems, electronic application, new hire paperwork and benefits enrollment. Superior attention to detail and the ability to multi-task are imperative. Must be able to function in a fast-paced environment with changing priorities. Strong MS software knowledge Outlook, Word, Excel and PowerPoint are required. Able to take responsibility for actions and outcomes and persist despite obstacles; give dedication to the position; demonstrate dependability in difficult circumstances and show a sense of urgency about getting results. Working Environment When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises This position is required to travel to job sites on occasion, approximately 25% of the time What's in it for You Financial Wellbeing Compensation is commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact View email address on click.appcast.io. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-CL1 #LI-Onsite

Take ownership of applicant after the offer is accepted to ensure they are scheduled for all pre-employment requirements. Guides new hires through the onboarding process to accurately complete all new hire paperwork and ensure all documents are uploaded into the employee personnel file. Maintain tracking system for new hires, data entry or personnel information, review forms, and assist with I-9 compliance. Assists in pulling together all documents required for driver qualification files for DOT drivers. Schedule any new hire training required based on jobsite requirements. Follows up with new employees at 45 days and 90 days with onboarding survey for feedback about initial placement at jobsites. Follows up with new hires with reminders to complete benefit enrollment within their first 30 days of employment. Assists employees with navigating through the employee portal to request PTO, view pay statements, and update personal information. Participates in and facilitates Company events. Spearheads employer branding opportunities in recruiting at high school, colleges, and outreach programs. Partners with Talent Acquisition team to source candidates for open positions and participate in career fairs. Oversee Saiia's internship and co-op program, providing guidance and support to participants. Assist with departmental and company-wide special projects, focusing on continuous improvement opportunities.