Executive Assistant

Overview Join a world-class academic healthcare system, UChicago Medicine, as an Executive Assistant for both our Strategic Planning and Clinically Integrated Network and Accountable Care departments. This position will be based at our Hyde Park campus in Chicago, IL with opportunities to work from home. You will need to be based in the greater Chicagoland area. Responsibilities Maintains confidentiality of reports, documents, and records including personnel files, staffing and position control records, financial reports, project/proposal reports, financial plans, and operating strategies. Maintain regular contact with all levels of management and staff within the Medical Center, University, and Biological Sciences Division by gathering data, relaying messages, obtaining information, etc. Manages and administers a wide range of word processing, spreadsheets, and PowerPoint tasks in final form, which are often confidential in nature and may require detailed proofreading and/or grammatical changes for accuracy. Work with all levels of UCMC and BSD leadership, as well as all levels of staff within the Medical Center to research issues and work on various project and committee assignments, as directed. Manages daily operations for the office, organizes multiple tasks, and identifies and implements methods of improving daily operations. Identify functional or operational changes needed as part of the department support team function for service improvement; draft for management review written policy/procedures for these suggested changes. Completes and oversee specially assigned projects with minimal supervision in a timely and efficient manner. Coordinates with department administrative team members in regular ordering of supplies, completion of work orders, etc., for department office as needed. Required Qualifications High school diploma required; bachelor’s degree preferred Minimum seven years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or professional office setting Documented proficiency and advanced skills in word processing, spreadsheets, and presentation applications; applicants with advanced skills in relation to Microsoft Office Suite products preferred Strong sense of service orientation in responding to the needs of internal and external customers Must be able to independently and professionally interact with customers, both internal and external to the health system Strong written, verbal, and interpersonal communication skills Must be able to plan, organize, and work on various tasks concurrently Must be able to independently prioritize multiple tasks in a professional manner Analytical ability to track revenue/expenses and effectively manage multiple projects at one time Position Details Job Type/FTE: Full-Time (1.0 FTE) Shift: Days Work Location: Hyde Park (Chicago, IL) Unit/Department: Strategic Planning and Clinically Integrated Network and Accountable Care CBA Code: Non-Union About Us We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion. UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics. As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law. Compensation & Benefits Overview UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union. Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine. #J-18808-Ljbffr