Administrative Associate III

Administrative Associate III

Agency: East Texas A&M University

Department: Literature & Languages

Proposed Minimum Salary: Commensurate

Job Location: Commerce, Texas

Job Type: Staff

Job Description:

The Administrative Associate III, under supervision, performs entry-level administrative support work for the Department of Literature & Languages.

Duties & Responsibilities:

• Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications. Prepares, modifies, and verifies documents.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials.
• Makes purchases on behalf of the department
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists faculty/staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Makes arrangements for meetings, appointments, conferences, and travel; coordinates or assists with the coordination of departmental events
• May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.
• Monitors project timelines. Adapts, combines, and makes improvements to services, processes, and programs.
• Serves as a resource for all students throughout the application, enrollment, and matriculation process.
• Prepares and updates class schedules, workload and reassigned time reports.
• Works with the Department Head and area coordinators for daily direction
• Collaborates with other departments and offices within the College of Humanities, Social Sciences, and Arts and within ETAMU overall as needed

Minimum Requirements:

• Education / Experience: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Three years of experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
• Abilities: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

Preferred Education / Skills/ Experience:

Prior experience working in higher education. Prior experience with Concur, FAMIS/Canopy, Workday, Banner, and Mane Market/Aggie Buy.

Why Work at East Texas A&M University?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master's and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor's degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.