Administrative Assistant

Administrative Assistant

Seattle, Washington, United States

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We're deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there's going to be some ambiguity along the way, but we excel when we challenge ourselves. We're willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the Role:

PitchBook's Commercial organization is a key driver of our growthfueling both new client acquisition and long-term account success. From initial outreach to product demonstrations and deal closure led by our New Business team, and the ongoing relationship management provided by our Account Managers, each team plays a vital role. Together, they form a collaborative and high-impact organization that helps shape PitchBook's market presence and deliver meaningful value to our clients.

The Administrative Assistant provides support to the Chief Revenue Officer, in addition to key senior personnel across the Commercial department. You must be a determined, focused, and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.

Primary Job Responsibilities:

• Effectively partner with department head to help maximize their daily effectiveness
• Demonstrate effective, dynamic, and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones
• Learn and manage the executive's preferred system for prioritizing, organizing, and replying to emails and other communications
• Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials
• Complete thorough notetaking in team meetings, including a summary of follow-up action items, and distribute notes to appropriate stakeholders in a timely manner
• Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information
• Oversee frequent travel arrangements for department head by completing itineraries, expense reports, and coordinating transportation and lodging as needed
• Collaborate with team managers to better understand and relieve bottlenecks across department
• Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events, and other activities as needed
• Support department projects of all sizes in coordination with the Commercial Business Operations team and ensure deadlines are being met
• Gather and prepare presentations for company-wide meetings as needed
• Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
• Support the vision and values of the company through role modeling and encouraging desired behaviors
• Participate in various company initiatives and projects as requested

Skills and Qualifications:

• Bachelor's degree and 1+ year of corporate working experience or 2+ years of professional administrative experience
• Effective written and verbal communication skills
• Thinks creatively and independently to tackle challenges, solve problems, and get results
• Desire to take on challenges
• Ability to balance the big picture with attention to detail
• Ability to react with appropriate urgency to situations and requests
• Strong cross-team collaboration and organizational skills
• Strong attention to detail and problem-solving skills
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Benefits + Compensation at PitchBook:

Physical Health

• Comprehensive health benefits
• Additional medical wellness incentives
• STD, LTD, AD&D, and life insurance

Emotional Health

• Paid sabbatical program after four years
• Paid family and paternity leave
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend
• Robust training programs on industry and soft skills
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program
• Quarterly team building events

Financial Health

• 401k match
• Shared ownership employee stock program
• Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

• This position is non-exempt and paid a salary of $60,000-$75,000
• Target annual bonus percentage: 5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous momentsthose hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global officesthat simply can't be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.