Executive Assistant

We are seeking an experienced, highly organized, and proactive Executive Assistant to the co-founders to provide high-level administrative and operational support to two senior executives. This role requires exceptional judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic luxury fashion environment.

The ideal candidate is a polished and solutions-oriented professional who can anticipate the needs of executives, manage complex schedules and priorities, coordinate high-level meetings and travel, and serve as a trusted point of contact both internally and externally.

The ideal candidate will have a minimum of 5 years of executive assistant experience , preferably supporting C-suite executives within luxury, fashion, retail, media, entertainment, or another highly creative and fast-paced industry.

Essential Job Functions

• Provide comprehensive executive support to the CEO and Chief Creative Officer, including calendar management, scheduling, correspondence, meeting preparation, and follow-up.
• Proactively manage complex and frequently changing calendars, prioritizing meetings and commitments based on business needs.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel changes.
• Prepare meeting agendas, presentations, briefing materials, and other executive documents.
• Attend select meetings, take detailed notes, track action items, and ensure timely follow-up.
• Manage confidential and sensitive information with the highest level of discretion and professionalism.
• Serve as a key liaison between the executives, leadership team, employees, clients, vendors, partners, and other external contacts.
• Coordinate executive meetings, presentations, events, dinners, and other high-level engagements.
• Assist with preparation and coordination of leadership meetings and executive initiatives.
• Track projects, deadlines, deliverables, and follow-ups on behalf of the CEO and Chief Creative Officer.
• Conduct research and prepare summaries, reports, and presentations as requested.
• Manage incoming communications and help prioritize emails, requests, and correspondence.
• Assist with personal and professional administrative matters as appropriate.
• Support special projects and ad hoc initiatives requiring executive-level coordination and follow-through.
• Anticipate potential scheduling conflicts, logistical challenges, and other issues and proactively identify solutions.
• Maintain a highly organized system for executive priorities, contacts, documents, and ongoing projects.
• Partner closely with other executive assistants and administrative teams to ensure seamless coordination across the organization.

Qualifications & Experience

• Minimum 5 years of experience as an Executive Assistant , preferably supporting a CEO, C-suite executive, or senior leadership team.
• Experience in luxury fashion, retail, creative industries, media, entertainment, or a similarly fast-paced environment strongly preferred.
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Highly proficient in Microsoft Office and/or Google Workspace, including Outlook/Gmail, Calendar, Word/Docs, Excel/Sheets, and PowerPoint/Slides.
• Comfortable working with senior executives and high-profile internal and external stakeholders.
• Ability to work independently, anticipate needs, and take initiative without extensive direction.
• Professional, polished, composed, and personable demeanor.
• Flexibility to adjust to changing schedules, priorities, and occasional after-hours needs.
• Strong problem-solving skills and a solutions-oriented mindset .
• Ability to operate effectively in a fast-paced environment with a high degree of ambiguity.