Legal Administrative Assistant

Job Description

The Legal Administrative Assistant will provide a full range of secretarial, clerical and administrative support to the Risk Management Department, including in-house counsel and risk managers. This position is fully onsite at our office in Lake Oswego, Oregon.

Salary: $65,000 - $80,000 DOE

PRINCIPLE RESPONSIBILITIES:

• Provide administrative and litigation support to multiple attorneys, including organizing case files, coordinating discovery, and managing litigation documents. Assist with new project support, tracking worker's compensation data, processing commercial construction contracts.
• Document management (including copying, scanning, filing, archiving).
• Conference/meeting room coordination and set up, departmental mail processing, scheduling and travel coordination for risk management department.
• Processing expense reports for risk management department
• Process vendor and outside counsel invoices
• Annual EEO Filing
• Process unemployment claims
• Manage and maintain the Risk Management SharePoint site and departmental resources.
• Assemble & Maintain job start up kits & doctor posters for jobsites
• Organize and disburse mail to RM department
• Update company policies and verbiage in Employee Guidebook annually
• Assist with preparing Quarterly /EEO training power point
• Maintain weekly meeting notes for RM department
• Help revise AIA documents in the AIA software
• Archiving/Updating defense and indemnity agreements
• Track and enter OCIP claims data for OSHA tracking
• Assist Drug and Alcohol testing in tracking post-accident testing and results, as needed
• Assist with mailing letters out certified and via Docusign
• Research on history of legislature bills/calendar work sessions
• Edit employment manual and update on Sharepoint
• Perform other administrative related duties as assigned in support of Risk Management department.

ESSENTIAL FUNCTIONS:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting
• Must be able to climb stairs: 5% of day
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination
• Hearing: sufficient to hear conversational levels in person and over the telephone
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone
• Bending/Twisting: minimal
• Kneeling/Crouching/Crawling: minimal
• Constant mental alertness, accuracy, and attention to detail required
• Must be able to work independently, make decisions, and follow through on all assignments
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results
• Must be able to plan and organize work
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers

QUALIFICATIONS, SKILLS AND ABILITIES:

• High school diploma or equivalent required; bachelor's degree preferred.
• Minimum of two years of office experience in the legal, construction, engineering, or architectural industry; legal experience strongly preferred.
• Proficiency with Microsoft Windows and Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with litigation support software and computer applications.
• Experience with Relativity, Microsoft Access, or other document management systems preferred.
• Knowledge of legal practices, legal records, and legal procedures.
• Familiarity with document development and document management processes.
• Excellent organizational, planning, and time management skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Demonstrated analytical and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work collaboratively in a team environment.
• Ability to prioritize competing deadlines and perform effectively in a fast-paced environment.

About Us

Build What Matters. Create What's Next.
Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise-now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together-by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits-including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments. Discover your future with us.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.


Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.


This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.


**Please note, we are not able to offer sponsorship for this position. **